Chevron is accepting online applications for the position Administrative Assistantthrough March 8th 2026 at 11:59 p.m. (Time Zone).

The Administrative Assistant for the Bakken AIM team provides essential administrative logistical and coordination support that keeps maintenance and integrity operations running smoothly managing calendars communications documentation onboarding training compliance site access and fieldteam logistics while maintaining organized records preparing leadership materials and streamlining workflows through Microsoft 365 tools all while staying proactive detailoriented and steady under shifting operational priorities.

Responsibilities for this job may include but not limited to:

AIM Team Coordination & Support

• Support maintenance and integrity leaders by managing calendars scheduling meetings and coordinating crossfunctional working sessions (Reliability Ops Projects etc)

• Prepare and distribute communications announcements and updates across maintenance groups

• Assist with visitor accommodations and logistics coordination (PPE needed certs etc.)

• Assisting with new hire / contractor onboarding (assigning office space ensuring access to programs IT equipment needs etc.)

• Managing office / truck barn access for contractors

• Coordinating & tracking contractor training

Documentation & Work Management Support

• Assist with the organization and distribution of maintenance schedules inspection reports integrity findings and correctiveaction documentation.

• Maintain centralized repositories (SharePoint or similar) for AIM records procedures work logs and compliance documents.

• Prepare presentations summaries and reporting packages for leadership reviews engagements and program updates.

• Maintain shared drives SharePoint folders and version control for important maintenance documents.

Field Support Coordination

• Support logistics for fieldbased maintenance teams inspectors and contractors during planned and unplanned outages.

• Coordinate site access training requirements safety documentation visitor protocols and contractor onboarding.

• Assist with travel arrangements equipment delivery coordination and emergencyresponse administrative support during unplanned events.

Maintenance & Integrity Program Administration

• Help maintain distribution lists asset team communication channels and status trackers for AIM activities.

• Provide general administrative and office support to nonexecutive employees across maintenance departments performing routine tasks independently and seeking guidance only for nonroutine work.

• Coordinate AIM team events workshops training sessions and stakeholder engagements.

• Aid in tracking staff movements training certifications and scheduling.

Office & Operational Excellence Support

• Monitor team inboxes draft correspondence assemble briefing materials and support reporting cadence.

• Process expense reports purchase requisitions contractor support tickets and serviceorder paperwork as needed.

• Identify opportunities to streamline administrative workflows using Microsoft 365 tools such as Teams Copilot Power BI Power Apps and SharePoint.

• Apply a baseline understanding of company policies and practices to help teams operate smoothly and stay compliant.

• Draft and maintain AIM generic Work Orders (ie. Training Work Order HSE work orders for PPE Safety Boot/Glasses Vehicle registrations for trailers)

Required Qualifications

• High School diploma or equivalent.

• 35 years of administrative experience preferably supporting operations maintenance engineering or technical teams.

• Proficiency with Microsoft Office Suite Teams SharePoint and other digital collaboration tools.

• Strong organizational skills with the ability to prioritize and manage multiple operational deadlines.

• High level of discretion professionalism and respect for confidentiality.

• Strong written and verbal communication skills.

Preferred Qualifications

• Experience in maintenance reliability engineering or asset integrity environments.

• Familiarity with CMMS or workmanagement systems

• Strong ability to collaborate across diverse field and office teams.

• Chevron experience and understanding of Chevrons Operational Excellence expectations.

Core Competencies

• Proactive & DetailOriented: Anticipates team needs and maintains accuracy in fastmoving execution environments.
• TeamCentered: Provides strong support to maintenance and inspection personnel enabling safe and reliable operations.
• TechnologyForward: Comfortable using digital tools to streamline workflows and improve reporting.
• Calm Under Pressure: Able to support unplanned events outages and shifting priorities while maintaining composure.

Relocation Options:

Relocation is not offered for this role. Only local candidates will be considered.

International Considerations:

Expatriate assignments will not be considered.

Chevron regrets that it is unable to sponsor employment Visas or consider individuals on time-limited Visa status for this position.

U.S. Regulatory notice:

Chevron is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religious creed sex (including pregnancy) sexual orientation gender identity gender expression national origin or ancestry age mental or physical disability medical condition reproductive health decision-making military or veteran status political preference marital status citizenship genetic information or other characteristics protected by applicable law.

We are committed to providing reasonable accommodations for qualified individuals with disabilities. If you need assistance or an accommodation please email us at .

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