Senior Payroll Manager

Job Summary:

The Senior Payroll Manager is responsible for planning coordinating and overseeing all payroll activities for approximately 500 employees in a multi-union commercial construction environment. This role ensures accurate timely and compliant payroll processing across multiple collective bargaining agreements job classifications and work locations. The Senior Payroll Manager leads the payroll team and partners closely with Finance Human Resources and Operations to support business objectives maintain strong internal controls and ensure compliance with all applicable laws regulations and contractual obligations.

Key Responsibilities:

Payroll Administration & Compliance

• Oversee and manage the end-to-end weekly payroll process for exempt non-exempt union and non-union employeesensuring accuracy and timeliness.
• Ensure proper application and interpretation of multiple collective bargaining agreements (CBAs) including wage rates fringes dues assessments shift premiums and overtime rules.
• Administer and review certified payroll reporting prevailing wage compliance and required submissions for public and private projects.
• Ensure compliance with all federal state and local payroll laws and regulations including FLSA IRS DOL and state agencies.

Leadership & Supervision

• Lead manage and develop the payroll team fostering a culture of accuracy accountability and continuous improvement
• Establish and maintain documented payroll procedures to ensure continuity accuracy and coverage.
• Serve as the escalation point for complex payroll issues discrepancies and employee inquiries.

Union Tax and Benefit Coordination

• Coordinate union reporting fringe benefit contributions dues and remittances in accordance with CBAs and established timelines.
• Partner with Human Resources to ensure accurate payroll deductions related to benefits leaves of absence and employee status changes.
• Oversee payroll tax filings reconciliations and year-end processes including W-2 preparation and union reporting.
• Support internal and external audits related to payroll benefits unions and certified payroll.

Systems Reporting & Process Improvement

• Maintain and optimize payroll and timekeeping systems ensuring alignment with construction job-costing and labor allocation requirements.
• Manage payroll systems vendors and integrations ensuring system efficiency and data integrity
• Collaborate with Operations and project teams to resolve timekeeping job coding and labor distribution issues.
• Prepare payroll reports and analyses for the CFO CHRO and other executive leadership.
• Identify and implement process improvements to enhance efficiency accuracy and compliance.

Cross-Functional Collaboration

• Act as a subject matter expert and resource for payroll-related inquiries from field leadership project managers Human Resources and Finance.
• Support onboarding terminations layoffs and union transfers as they relate to payroll processing.
• Assist with the development and communication of payroll-related policies and practices.

Qualifications:

Education & Experience

• Bachelors degree in Accounting Finance Human Resources or a related field or equivalent combination of education and experience.
• Minimum of 57 years of progressive payroll experience with significant experience in a unionized construction or skilled trades environment.
• Demonstrated experience supervising payroll staff.
• Strong working knowledge of certified payroll and prevailing wage requirements.

Skills & Abilities

• Thorough understanding of payroll laws regulations and compliance requirements.
• High level of accuracy attention to detail and confidentiality.
• Strong analytical organizational and problem-solving skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Effective written and verbal communication skills.

Preferred

• Certified Payroll Professional (CPP).
• Experience supporting payroll for 400 employees across multiple jobsites or locations.
• Experience with construction payroll systems and job-cost accounting integration.

When you join Hagerman you will help build the future so it only makes sense that we invest in you. Hagermans complete benefits package for regular full-time employees includes:

• Competitive Salary
• Company-Wide Annual Incentive Program
• Paid Holidays
• PTO starting at 4 weeks/year
• Market leading Medical Dental and Vision Insurance
• 401k Retirement Program with company match
• Employee Assistance Program
• Optional Employer-paid Life and AD&D Insurance
• Continuing Education Opportunities
• Support for Volunteer Work
• Growth opportunities - Career Pathing Program!
• The Hagerman Institute - Customized Learning & Development
• Thriving Collaborative Culture
• Parental Leave

Notice to third parties: Please note that Hagerman does not accept unsolicited resumes from recruiters or employment the absence of a signed Recruitment Fee Agreement Hagerman will not consider or agree to payment of any referral compensation or recruiter the event a recruiter or agency submits a resume or candidate without a previously signed agreement Hagerman explicitly reserves the right to pursue and hire those candidate(s) without any financial obligation to the recruiter or agency. Any unsolicited resumes including those submitted to hiring managers are deemed to be the property of Hagerman.

This position could be assigned to work on a school project in Indiana. Per Indiana law certain convictions offenses or child welfare interactions may disqualify an individual from working in or around a school setting.

Applicants must be currently authorized to work in the United States on a full-time basis. We are unable to sponsor or take over sponsorship of employment visas at this time.

An Equal Opportunity Employer.

Required Experience:

Manager