Senior Supply Assistant

March 19 2026

Hardship Level (not applicable for home-based)

E (most hardship)

Non FamilyUNOPS LICA4

1. General Background
(Brief description of the national sector-specific or other relevant context in which the individual contractor will operate)

The Senior Supply Assistant provides supply support to all activities pertaining to the supply chain function including planning sourcing & procurement transport shipping customs clearance warehousing assets & fleet management and monitoring within the area of responsibility (AoR).

The incumbent is supervised by a higher level supply position and receives regular guidance and instructions from the supervisor on successive steps. S/he works independently on routine tasks while follows instructions of the supervisor on more complex issues. The incumbent may have contacts on a working level on specific issues with other UNHCR offices UN agencies NGOs government partners and commercial contractors in the area to facilitate performing the supply function. The duty of the incumbent is to support the management of material resources within the geographical area covered while exercising efficiency in the use of those resources.

2. Purpose and Scope of Assignment
(Concise and detailed description of activities tasks and responsibilities to be undertaken including expected travel if applicable)

-In compliance with supply chain rules and procedures support the related supply activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
-Apply UNHCRs sourcing & procurement strategy when planning for purchase of important commodities and services.
-Initiate custom clearance of consignments draft exemption requests and liaise with local agents.
-Support warehouse management and assist with planning of goods & services deliveries and provide information on the status of requests and the availability of items in the supply chain.
-Maintain accurate and comprehensive records on supply activities and provide reports and updates periodically and on request.
-Examine purchase requests to ensure conformity and liaise with requesters.
-Prepare quotation requests and tenders produce bid-tabulations from tenders and prepare Purchase Orders for approval.
-Dispatch approved Purchase Orders and follow-up with the delivery of ordered commodities and services.
-Provide information on all procurement activities within the AoR.
-Produce standard asset management reports and other asset information periodically and when requested.
-Maintain accurate data in all relevant business systems. Compile statistical information on supply chain related matters that will assist in decision making.
-Ensure local liaison to effectively support the supply activities.
-Assist in the management of the storage of goods according to best practices and UNHCR rules and regulations;
-Assist in managing Property Plant and Equipment (PPE) effectively according to UNHCR rules and regulation including registration and marking of new PPE physical verification of PPE preparation of agreements and disposal forms (including submissions to LAMB/AMB) and assistance with disposal of PPE.
-Perform other related duties as required.


3. Monitoring and Progress Controls
(Clear description of measurable outputs milestones key performance indicators and/or reporting requirements which will enable performance monitoring)

4. Qualifications and Experience
(List the required education work experience expertise and competencies of the individual contractor. The listed education and experience should correspond with the level at which the contract is offered.)

(Level and area of required and/or preferred education)

Certificates and/or Licenses

Not specified

b. Work Experience
(List number of years and area of required work experience. Clearly distinguish between required experience and experience which could be an asset.)

2 years relevant experience with High School Diploma; or 1years relevant work experience with Bachelor or equivalent or higher


Essential
Not specified


Desirable
Not specified


Functional Skills

IT-Computer literacy;
SC-PeopleSoft Supply Chain Management;
SC-Supply Planning;
SC-Customs clearance;
SC-Logistics;
SC-Warehouse Management;
SC-Asset Management;
SC-Fleet Management

Language Requirements

For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

c. Key Competencies
(Technical knowledge skills managerial competencies or other personal competencies relevant to the performance of the assignment. Clearly distinguish between required and desired competencies)

Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation

Managerial Competencies:
Not specified

Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Technological Awareness

Standard Job Description

Required Languages

Desired Languages

Additional Qualifications

Skills

Education

Certifications

Other information

This position doesnt require a functional clearance

Remote

No