Research Coordinator, CLCW

COVID 19 On-Campus Requirements

Prior to May 1 2022 the University required all students faculty staff and visitors (including contractors) to declare their COVID-19 vaccination status and provide proof that they were fully vaccinated or had an approved accommodation to engage in in-person University activities. These requirements were suspended effective May 1 2022 but the University may reinstate them at any point.

About Queens University

Queens University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting. We have opportunities in multiple areas of globally recognized research faculty administration engineering & construction athletics & recreation power generation corporate shared services and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women racialized/visible minorities Indigenous/Aboriginal peoples persons with a disability persons who identify in the LGBTQ community and others who reflect the diversity of Canadian society.

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Job Summary

As part of the Faculty of Law the Centre for Law in the Contemporary Workplace is a dedicated research hub that drives innovation in scholarship education and policy. The Centre conducts and fosters interdisciplinary research on emerging issues in workplace law educates the next generation of leading practitioners teachers and scholars and actively engages with constituents to shape and improve labour and employment law in practice and policy.

Reporting to the Director Centre for Law in the Contemporary Workplace the Research Coordinator plays a key role in advancing the Centres strategic research priorities. The Research Coordinator is instrumental in developing an infrastructure to support and promote the Centres research excellence impact and reputation by providing comprehensive administrative communications and research support. The Research Coordinator is responsible for marketing and communications activities including content creation social media website management and multimedia outputs in coordination with the Faculty of Laws Marketing and Communications addition the Research Coordinator supports research projects by assisting with grant applications coordinating with collaborators and funders monitoring project funds and timelines identifying funding opportunities and supporting knowledge dissemination. The Research Coordinator also provides financial support assists with donor and affiliate communications and plans and coordinates the Centres events such as conferences and public lectures in collaboration with relevant teams across the Faculty.

The Faculty of Law seeks a motivated and skilled administrator for this position who is passionate about fostering research excellence. If you have strong writing interpersonal and communication skills; familiarity with the academic research environment and granting agencies; excellent organizational and project management skills; and are excited for the opportunity to promote the Centres research excellence we encourage you to apply today.

Job Description

KEY RESPONSIBILITIES:
Serves as first point of contact for the Centre and provides proactive administrative support by maintaining organized digital and physical filing systems coordinating calendars preparing accurate records and meeting minutes supporting donor engagement activities (in collaboration with the Faculty of Laws Development team) and ensuring seamless daily operations through effective communication and follow up.
Develops communication materials to promote Centre activities including but not limited to creating written content; coordinating marketing materials; creating social media posts; developing and updating website content; and producing digital materials such as videos podcasts and newsletters.
Provides support for research projects by drafting editing submitting and monitoring grant applications; liaising with research collaborators and funding agencies; identifying new grant opportunities; monitoring research project activities milestones timelines and outputs; and supporting the dissemination and mobilization of research results such as reports publications and presentations.
Plans and organizes events including conferences workshops and public lectures by coordinating event logistics such as scheduling venue and service arrangements communications and promotional materials registration and on site coordination and travel arrangements for speakers and attendees as applicable.
Performs accounting and general bookkeeping activities including preparing journal entries preparing expense reimbursements monitoring project budgets and tracking funds.
Serves as a key point of contact for research affiliates advisory committee members and advisory board members facilitating communication coordinating information flow addressing inquiries and ensuring constituents remain informed and engaged in Centre activities.
Maintains and regularly updates mailing lists listservs and other contact databases to ensure accurate and timely communication.
Undertakes other duties as assigned in support of the academic and research mission of the Centre.

REQUIRED QUALIFICATIONS:
University degree in a relevant field. J.D. degree or Masters degree considered an asset.
Minimum of three (3) years of relevant experience in communications administration research support event planning project management and/or financial management preferably in a university or research environment.
Demonstrated experience creating scheduling and managing social media content across multiple platforms as well as updating and maintaining website content using web editing or content management system.
Knowledge of accounting and financial systems and account administration experience.
Advanced skills in Microsoft Office including Word Excel and PowerPoint.
Familiarity with an academic research environment considered an asset.
Consideration may be given to an equivalent combination of education and experience.

SPECIAL SKILLS:
Demonstrated commitment to equity diversity and inclusion in the workplace.
Excellent verbal and written communication skills with the ability to convey information in a clear and concise manner to a wide range of audiences.
Proven initiative creativity and problem-solving skills to improve processes resolve administrative issues and unexpected problems as they arise and proactively develop innovative approaches.
Demonstrated organizational planning and time management skills to manage competing priorities coordinate numerous events and activities and meet deadlines.
Ability to manage priorities work independently and in a team setting and adjust to shifting timelines and interruptions.
Strong interpersonal and client-service skills with the ability to work collaboratively with others build and maintain effective working relationships.
Ability to perform routine accounting and financial management duties.
Adaptability to new technologies and software.
Knowledge of university policies procedures and systems.
Sound judgement and analytical skills to interpret information identify practical solutions and support effective day to day operational decision making.

DECISION MAKING:
Determines how best to organize and maintain records and databases; prioritizes daily administrative tasks and scheduling needs; selects appropriate formats for documentation and minutes; and identifies when to escalate issues to the Director.
In consultation with the Director determines appropriate messaging tone format and timing for communication materials; selects appropriate communication channels (website social media newsletters) based on audience and purpose; prioritizes which Centre activities to promote and how to present them; and decides when updates or new content are required.
Assesses what information is needed to prepare draft grant applications reports and documentation; manages timelines for grant submissions; identifies potential issues or delays and recommends adjustments; determines when to contact collaborators or funding agencies for required information or clarification.
Chooses appropriate venues vendors and service options based on event needs and budget parameters; determines logistic requirements such as scheduling room setup and travel arrangements; resolves routine event day issues and recommends solutions for more complex logistical challenges.
Determines correct coding and documentation for routine financial transactions; monitors expenditures to ensure alignment with budgets;
Decides how best to categorize update and maintain contact information; identifies outdated or incomplete entries; ensures databases support targeted accurate and timely communication efforts.
Makes daily operational decisions relevant to position and resolves problems within policies and procedures.
Prioritizes own workload and manages time effectively by evaluating competing deadlines; assessing the urgency and importance of tasks; and determining which activities require immediate attention while anticipating potential challenges and adjusting plans as needed to maintain workflow continuity.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queens is strongly committed to employment equity diversity and inclusion in the workplace and encourages applications from Black racialized persons Indigenous people women persons with disabilities and 2SLGBTQI accordance with Canadian Immigration requirements priority will be given to those who are legally eligible to work in Canada.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at .