Admin coordinator

Key Responsibilities

Administrative Coordination

• Coordinate daily administrative activities across the administration department

• Monitor and follow up on administrative workflows tasks and action items

• Ensure alignment of administrative services with company policies and procedures

Office & Facilities Support

• Coordinate office services including cleaning security catering transportation and maintenance

• Liaise with external service providers and ensure service level compliance

• Support facilityrelated requests and track completion of work orders

Documentation & Records Management

• Maintain organized filing systems (electronic and hard copy)

• Prepare review and distribute administrative documents letters and reports

• Ensure confidentiality and proper handling of company records

Coordination & Communication

• Act as a focal point between administration HR finance and other departments

• Schedule and coordinate meetings site visits and administrative events

• Track followups and ensure timely closure of administrative requests

Financial & Procurement Support

• Support purchase requests purchase orders invoices and vendor documentation

• Track administrative budgets and expenses in coordination with Finance

• Maintain records of contracts agreements and service renewals

Support to Management

• Assist in audits inspections and compliance activities

• Support continuous improvement initiatives within the administration function

Qualifications & Experience

Education

• Bachelors degree in Business Administration Management or a related field (preferred)

Experience

• 35 years of experience in an administrative or coordination role

• Experience in a corporate industrial or manufacturing environment is an advantage

Skills & Competencies

Technical Skills

• Proficient in Microsoft Office (Word Excel PowerPoint Outlook)

• Familiarity with document management systems and basic procurement processes

Behavioral & Professional Skills

• Strong organizational and coordination skills

• Excellent written and verbal communication abilities

• High attention to detail and strong followthrough

• Ability to multitask and prioritize effectively

• Professionalism discretion and confidentiality

• Team player with proactive problemsolving mindset

Working Conditions

• Officebased role

Key Performance Indicators (KPIs)

• Timely completion of administrative tasks and coordination activities

• Quality and accuracy of documentation and records

• Effectiveness of communication and followup

• Compliance with administrative policies and procedures

• Satisfaction of internal stakeholders

We are a global leader in taste scent and nutrition offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity national origin race age sex or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion gender identity & expression sexual orientation or disability.

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