Operations Coordinator

San Antonio, TX - USA

Monthly Salary: Not Disclosed

Posted on: Yesterday

Vacancies: 1 Vacancy

Department:

Administration

Job Summary

Operations Coordinator Physician Practice

The Operations Coordinator plays a key role in supporting the daily operations of the outpatient physician practice. This position ensures clinic workflows run efficiently supports providers and staff and helps maintain a smooth patientâcentered experience. The role bridges frontâoffice clinical support teams and administrative functions to ensure the practice meets operational financial and service goals.

Key Responsibilities

Clinic Operations & Daily Workflow

Supports the dayâtoâday functioning of the clinic helping monitor patient flow room utilization schedule execution and provider support needs.
Identifies workflow barriers (ie bottlenecks late starts delays) and escalates or resolves issues to maintain efficient operations.

CrossâTeam Coordination

Acts as a liaison between front desk medical assistants imaging referrals/authorizations schedulers and leadership to ensure alignment and smooth handoffs between departments.
Helps communicate daily updates schedule changes staffing adjustments and operational priorities.

Staff Support & Scheduling

Assists with coordinating MA assignments front desk coverage and sameâday staffing adjustments.
Helps address unexpected absences or volume surges by reallocating staffing or resources to maintain clinic flow.

Supply Equipment & Operational Readiness

Monitors daily clinic readiness including room setup equipment function supply levels and stocking needs.
Coordinates with supply chain imaging or support teams to address equipment or resource issues quickly.

Operational ProblemâSolving

Responds to realâtime issues impacting operations including delayed rooms patient flow disruptions provider support needs or workflow inefficiencies.
Documents recurring issues and collaborates with leadership on solutions and process improvements.

Team Collaboration & Support

Works closely with clinic leadership to support daily huddles communication updates and operational initiatives.
Assists with onboarding new staff by helping integrate them into workflows and operational processes.

Process Improvement

Identifies opportunities to improve efficiency patient throughput and overall clinic workflow.
Supports pilots small projects and workflow adjustments designed to improve productivity and patient experience.

Requirements

High School Diploma
Bachelors Degree in business or a healthcare related field preferred.
3 years of experience in healthcare operations clinic administration scheduling or a related area.
Working knowledge of electronic medical record (EMR) systems and operational software.
Proficiency with Microsoft Excel and strong dataâgathering/analytical skills.
Strong organizational communication and problemâsolving abilities with a focus on supporting teams and improving daily operations.

Preferred Qualifications

Experience working in an orthopedic spine neurosurgery or pain management practice including familiarity with common clinic workflows procedure types terminology and diagnostic pathways.
Understanding of imaging operations (Xâray MRI workflow coordination patient preparation and room readiness).
Knowledge of preâauthorization requirements specific to orthopedics and pain management (ie injections MRIs advanced imaging DME surgical requests).
Experience supporting high-volume specialty providers especially in environments with rapid patient turnover multiple procedure types or complex scheduling templates.

Required Experience:

Operations Coordinator Physician PracticeThe Operations Coordinator plays a key role in supporting the daily operations of the outpatient physician practice. This position ensures clinic workflows run efficiently supports providers and staff and helps maintain a smooth patientâcentered experience. ...