Internship 6 months Executive Assistant to the Chief Operating Officer UK & France HFNB

Istituto Marangoni Paris is a prestigious international school specializing in Fashion Luxury and Design. We are present in Milan Paris London Miami Dubai Mumbai Shanghai Shenzhen and Riyadh. For more than 90 years the school has been supporting creative and business talents who are shaping the future of the luxury industry.

At the heart of our Paris campus our students grow and thrive in a multicultural innovative and inspiring environment.

Job summary

The role is entitled to supporting the Chief Operating Officer UK & France in ensuring her agenda the most efficient organization of meetings while contributing to achieve KPI predefined with the COO through a proactive and collaborative approach.

Key purpose of the role

Skillful coordination of the Chief Operating Officer UK & France calendar optimizing the workflow of the management team aiming to deliver deadlines and following up on outstanding items.

Provide comprehensive administrative support to the Chief Operating Officer UK & France assisting with travel arrangements booking visa processes daily management of the agenda expense reports correspondence) and managing administrative procedures.

Manage organizational referent Manager meetings and international meetings creating reports with a confidentiality approach and understanding Group priorities and Chief Operating Officer UK & France expectations.

Maintain the highest levels of internal and external confidentiality by managing critical and/or sensitive data completing a broad variety of administrative tasks that facilitate the Chief Operating Officer UK & Frances ability to effectively lead the schools;

Active participation in special projects (e.g. kick off of a new project as PMO); producing complex documents reports and presentations; collecting and preparing information for meetings with staff and outside parties

Acumen and judgment: interact with team members students/ tutors etc confidently to be able to filter in the best way among the different internal and external requests (e.g. meetings video-calls etc)

Efficient document management organizing scanning and filing various documents including contracts memos forms and other important materials to be sure that each department monitors the business scopes.

Skills

Ability in working in a global business environment and willing to keep working for an international enterprise.

Excellent time management combined with an impressive level of detail orientation;

Working knowledge of current digital technologies (MS Office suite Google Drive etc.)

World-class level of work ethic tenacity and ambition

Passion for excellent service learning new skills/concepts communicating across divisions and international project management

Proactive and creative problem solver

Fluency in English and French both written and spoken is a must

Good written and verbal communication skills.

Organizational skills

Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.

Forward-looking thinker who actively seeks opportunities and proposes solutions.

Starting : July 2026

Duration : 6 months

Location : Paris 16ème