Facilities Management Project Accounting Coordinator

Franklin, NH - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Description

Job Summary

The Facilities Management Project Accounting Coordinator supports the accounting functions related to corporate-funded projects focusing on invoice processing tracking and reconciliation. This role ensures accurate and timely handling of project-related invoices and assists with the financial tracking of construction projects. The Project Accounting Coordinator collaborates with internal teams to resolve discrepancies and supports the project close-out process.

This role reports ON-SITE in Franklin TN one day a week.

Essential Functions

Manages the tracking and approval process for construction project invoices ensuring timely processing and accurate documentation.
Responds to inquiries regarding invoice status providing updates and resolving issues as needed.
Maintains electronic filing systems for invoices ensuring organized and accessible records.
Reviews monthly invoices from vendors verifying accuracy of reimbursable expenses and contract values.
Researches and resolves discrepancies related to invoices collaborating with internal teams and vendors.
Imports paid invoices into cost accounting software ensuring accurate data entry and reconciliation.
Creates POs and/or contracts from vendor proposals ensuring adherence to internal standards.
Supports the project close-out process by researching outstanding commitments and ensuring all documentation is complete.
Assists with invoice duplication checks to prevent errors and ensure accurate record-keeping.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

H.S. Diploma or GED required
Bachelors Degree in Accounting Business or a related field preferred
1-3 years of experience in accounting bookkeeping or a related role required

Knowledge Skills and Abilities

Basic knowledge of accounting principles and practices.
Strong attention to detail with the ability to manage multiple tasks accurately.
Proficiency in Microsoft Office Suite especially Excel.
Familiarity with accounting software and electronic filing systems.
Effective communication skills both written and verbal for interacting with vendors and internal teams.

Required Experience:

DescriptionJob SummaryThe Facilities Management Project Accounting Coordinator supports the accounting functions related to corporate-funded projects focusing on invoice processing tracking and reconciliation. This role ensures accurate and timely handling of project-related invoices and assists wit...

Description

This role reports ON-SITE in Franklin TN one day a week.

Essential Functions

Manages the tracking and approval process for construction project invoices ensuring timely processing and accurate documentation.
Responds to inquiries regarding invoice status providing updates and resolving issues as needed.
Maintains electronic filing systems for invoices ensuring organized and accessible records.
Reviews monthly invoices from vendors verifying accuracy of reimbursable expenses and contract values.
Researches and resolves discrepancies related to invoices collaborating with internal teams and vendors.
Imports paid invoices into cost accounting software ensuring accurate data entry and reconciliation.
Creates POs and/or contracts from vendor proposals ensuring adherence to internal standards.
Supports the project close-out process by researching outstanding commitments and ensuring all documentation is complete.
Assists with invoice duplication checks to prevent errors and ensure accurate record-keeping.
Performs other duties as assigned.
Maintains regular and reliable attendance.
Complies with all policies and standards.

Qualifications

H.S. Diploma or GED required
Bachelors Degree in Accounting Business or a related field preferred
1-3 years of experience in accounting bookkeeping or a related role required

Knowledge Skills and Abilities

Basic knowledge of accounting principles and practices.
Strong attention to detail with the ability to manage multiple tasks accurately.
Proficiency in Microsoft Office Suite especially Excel.
Familiarity with accounting software and electronic filing systems.
Effective communication skills both written and verbal for interacting with vendors and internal teams.

Required Experience: