Human Resources Benefits and Leave Specialist

Primary Purpose:

Administer and coordinate the districts employee benefits and leave programs to ensure compliance with federal and state regulations including the Family and Medical Leave Act (FMLA) Texas Education Code Americans with Disabilities Act (ADA) and other applicable laws. Provide accurate guidance and responsive customer service to employees regarding benefits enrollment leave eligibility and related policies; maintain confidential records; and support the districts mission by ensuring staff have timely access to benefits and leave resources that promote employee well-being and organizational effectiveness.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of administration of leave programs and applicable laws

Ability to interpret and disseminate information to individuals and groups

Effective communication and interpersonal skills

Proficiency in keyboarding and file maintenance

Ability to use software to develop spreadsheets databases and do word processing

Knowledge of basic accounting principles

Experience:

5 years of experience in human resources insurance or closely related field

Major Responsibilities and Duties:

Leave Administration

1. Process all long-term absences according to established guidelines including determining eligibility for various leave programs (e.g. family medical leave and temporary disability leave) and providing employees with appropriate and timely notice.
2. Counsel with employees and supervisors concerning leave benefits and provide employees with accurate information related to absences such as deductions from pay medical certification requirements return-to-work dates and fitness-for-duty requirements.
3. Work cooperatively with payroll department and risk management to process and coordinate all employee leaves and absences including those relating to workers compensation claims.
4. Work with campus and departmental administrative staff to process daily absence reports.
5. Assist with employee orientation program and present information on leave benefits.

Benefits Administration

1. Administer employee benefit programs such as group health insurance dental life and medical reimbursement.
2. Handle employee benefit inquiries and complaints to ensure quick equitable and courteous resolution. Act as liaison between employees and insurance carriers claims office and resolve administrative problems with insurance carrier representatives.
3. Provide timely notice to employees under the requirements of the Consolidated Omnibus Budget Reconciliation Act (COBRA) Health Insurance Portability and Accountability Act (HIPAA) and Affordable Care Act (ACA) including issuing certificates of coverage for all medical plans for all terminated employees and dependents.
4. Assist in conducting benefits orientation meetings and enrollment of new employees in benefit plans.
5. Assist with annual open enrollment process including making group presentations and preparing distributing and receiving materials and forms. Process all employee benefit enrollment and change forms within required time limits to meet payroll deadlines.

Workers Compensation and Catastrophic Sick Leave Bank Duties

1. Administer the districts workers compensation program in compliance with the Texas Workers Compensation Act including timely injury reporting coordination and claim management with the districts third-party administrator Claims Administrative Services (CAS) and monitoring return-to-work processes.
2. Coordinate leave benefits related to on-the-job injuries and catastrophic medical conditions ensuring proper alignment with the Family and Medical Leave Act and district policy.
3. Manage the Catastrophic Sick Leave Bank process including eligibility verification documentation review committee coordination and confidential communication of approval decisions.

Records Reports and Correspondence

1. Prepare correspondence forms and reports according to district standards and requirements.
2. Track absence data and provide campus principals other department heads and others with trend reports.
3. Maintain employee leave records including confidential medical information in accordance with federal and state laws and regulations and district policies and procedures.
4. Prepare and verify monthly premium statements for all group insurance policies. Balance and submit billing statements to accounting for payment.
5. Maintain all benefits-related records including statistical data relative to premiums and cost. Assist with required data entry and preparation of reports.
6. Assist with preparation of benefits handbook including word processing coordinating printing and distribution.
7. Maintain and distribute insurance forms and supplies to campuses and other district buildings.
8. Compile maintain and file all reports records and other documents as required.
9. Maintain confidentiality of information.

Other

1. Follow district safety protocols and emergency procedures.

Supervisory Duties:

None.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping pushing/pulling and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (under 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Corsicana ISD (CISD) does not discriminate against any employee or applicant for employment because of race color religion gender national origin age disability military status genetic information or on any other basis prohibited by law. Additionally the district does not discriminate against an employee or applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminatory employment practice. Employment decisions will be made on the basis of each applicants job qualifications experience and abilities.

Employees with questions or concerns about discrimination based on sex including sexual harassment should contact the CISD Director of Human Resources the district Title IX coordinator. Employees with questions or concerns about discrimination on the basis of a disability should contact the CISD Transition Coordinator the district ADA/Section 504 coordinator. Questions or concerns relating to discrimination for any other reason should be directed to the Superintendent at the Lee Education Center 2200 W. 4th Ave Corsicana TX 75110 phone .

Required Experience:

IC