Business Services Coordinator II
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Job Location:
Wilson, NC - USA
Monthly Salary:
Not Disclosed
Posted on:
8 days ago
Vacancies:
1 Vacancy
Job Summary
Agency
Eastern NC School for the DeafDivision
Eastern NC School for the DeafJob Classification Title
Business Services Coordinator II (S)Position Number
Grade
NC09About Us
North Carolina State Government is one of the states largest employers with over 76000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies offices and universities each providing important public services.
Eligible state employees are entitled to comprehensive benefits including a variety of leave options professional development opportunities insurance and more. To learn more about the benefits of being a North Carolina state employee visit the N.C. Office of State Human Resources website.
Permanent temporary and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!
Description of Work
The primary purpose of the Business Services Coordinator role is to perform a variety of business and fiscal functions related to accounts payable activities and employee board member and parent travel reimbursements. This position is responsible for analysis audit and accurate processing of all accounts payable transactions utilizing the NC e-Procurement System North Carolina Financial System (NCFS) and Bank of America Works application. The range of duties includes but is not limited to receiving goods and services in e-Procurement matching invoices for goods and services to purchase orders for payment processing direct payment invoices processing capital improvement pay applications resolving payment related discrepancies with the vendor reconciling procurement card transactions in the banking application providing policy-specific guidance on allowable travel costs issuing travel advances and reimbursements in NCFS cross-training with and supporting team members and reporting financial data. This position will utilize various NCFS reports to track invoice payments review PO encumbrances and identify open checks that require escheat processing. Duties require working knowledge of applicable fiscal policies and financial systems the varied funding streams supporting the agency and the agencys NCFS accounting segments. This position works closely with the Business and Finance Director and the Procurement Specialist ENCSD Board of Trustee Members staff parents and vendors and requires the ability to communicate professionally and effectively with all customers. This role contributes to the fiscal integrity of ENCSD by supporting timely payments policy compliance and reporting requirements.Knowledge Skills and Abilities/Management Preferences
Accounts Payable and Travel
This position oversees the agencys accounts payable activities and travel reimbursements. Specific duties and responsibilities required are as follows:
Review and process all valid and approved invoices for payment in NCFS within seven (7) business days of
receipt. Understand the distinct process for PO matching invoices direct payment invoices capital
project invoices and procurement card invoices.
Review Held Payments in NCFS to identify issues with vendor setup that prevent issuance of payment.
Initiate contact with vendors to resolve vendor setup issues in NCFS and encourage utilization of
electronic payment via ACH.
Reconcile procurement card transactions for all ENCSD procurement cardholders in Bank of America
Works application weekly to include update of accurate NCFS accounting segments and upload of
transaction receipt. Ensure proper approval signatures on receipts.
Provide guidance and assistance to ENCSD Board of Trustee members staff and parents on travel
policies travel authorization and allowable travel reimbursement.
Act as Expense Delegate to issue cash advance payments and reimbursement payments for approved
travel in NCFS.
Audit vendor statements when received; research and resolve any outstanding invoices.
e-Procurement Receiver
This position is the agencys receiver for all goods and services procured through the NC e-procurement system. Prompt and accurate receipt of goods and services is essential for timely payment to vendors. Specific duties and responsibilities required are as follows:
Utilize vendors packing slip signed by Warehouse Inventory Assistant to receive goods in e-Procurement.
Receive services in e-Procurement with signature confirmation of section manager or contract
administrator.
Collaborate with Procurement Specialist if discrepancies exist between receipt document and
E-Procurement.
Financial Reporting and Record Retention
Financial reporting and record retention of all payments are necessary for audit tracking. Files are currently maintained in hard copy with an increasing utilization of electronic file storage. Specific duties and responsibilities required in this area are as follows:
Maintain a shared electronic real time tracking report of all invoice payments issued in NCFS.
Create an organized electronic file storage system for payment transactions.
Follow record retention schedule for maintaining files for audit.
Quarterly report to supervisor on aged open checks. Follow internal procedure on escheat processing for open checks that cannot be resolved.
Minimum Education and Experience
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See the Education and Experience Equivalency Guide for details.
High school of General Educational Development (GED) diploma and five years of related administrative experience; or an equivalent combination of education and experience.EEO Statement
The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination harassment or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy childbirth or related medical conditions; and for religious beliefs observances and practices.
Recruiter:
Simone Nichelle LeighRecruiter Email:
Required Experience:
IC
Key Skills
- Motivational Interviewing
- Marketing
- Microsoft Office
- Microsoft Access
- Ellucian
- Microsoft Outlook
- Microsoft Word
- Visio
- Detailing
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
