Advancement Project Manager

USF Advancement is on a trajectory of growth and transformation. We are seeking a high-energy strategic Advancement Project Manager to serve as the driving force behind our most critical people and technology initiatives. This highly visible change agent will lead programs that shape our culture and accelerate organizational effectiveness.

Reporting directly to the Associate Vice President of Talent Management and the Senior Associate Vice President of Data & Innovation the incumbent will bridge the gap between strategy and execution by activating strategic workgroups (e.g. STIR URISERS) and creating collaborative structures across the division (e.g. Collaboration Café Division-Wide meetings). This position will manage the non-technical implementation of high-impact projects that enhance organizational effectiveness and the overall people experience. This role will also ensure key administrative functions are executed with excellence for leaders within TM TISS and ACM.

Talent Management

• Support Talent Management programming while identifying workflow bottlenecks and implementing solutions that improve efficiency and team effectiveness.
• Direct rewards and recognition programs (URISE The Socie7y) and in partnership with the Advancement Events team lead staff-engagement and collaboration-enabling events (Collaboration Café Collaboration Summit Division-Wide Meetings Staff Celebrations and Events).
• Support the URISERS cultural ambassador group by managing the application process hosting quarterly meetings and empowering committee heads while ensuring a strong experience for each URISER and enabling meaningful cultural improvements driven by their work.
• Serve as a strategic member of the Talent Management team to continuously improve programs that support recruitment engagement retention and performance across USF Advancement.
• Collaborate with coach and inspire leaders to adopt talent management best practices and contribute to building a highly engaged workforce.

Technology Innovation and Strategic Solutions

Project Coordination Support

• Seamlessly move projects forward enabling TISS directors and technical staff to focus on strategy design and delivery.
• Coordinate project activities (meetings workshops deadlines and stakeholder engagement) for initiatives like the credit card/expense system review CRM workflow updates and other processes supporting enterprise-wide improvements.
• Create simple project tools (MoSCoW charts requirement summaries decision logs basic timelines checklists) and facilitate project meetings (including agendas notes decisions risks and follow-up actions).
• Manage vendor coordination including demos materials and evaluator feedback.
• Provide clear concise status updates and maintain organized accessible project documentation in Teams/SharePoint.

Strategic Technology Intake and Review (STIR) Workgroup Support

• Support the STIR program which is designed for reviewing new technology initiatives that introduce new capabilities or materially change how we work.
• Coordinate participation ensuring the right stakeholders are included for each agenda.
• Manage meeting logistics including calendar updates agendas attendee adjustments and pre-read or summary distribution.
• Document and track STIR decisions owners deadlines and next steps keeping the STIR tracker (Teams or Excel) up to date.
• Communicate outcomes to requestors and maintain clean audit-ready records so the STIR workgroup runs smoothly with organized materials clear follow-ups and consistent communication.

Administrative Support for TM TISS and ACM Executive Leaders

• Manage essential day-to-day administrative functions for the TM TISS and ACM teams including credit card and invoice processing and budgeting.
• Provide executive-level support as needed ensuring leaders can stay focused on strategy leadership and cross-Advancement alignment rather than administrative tasks.
• Serve as a leading voice for the administrative team across the division and serve as the primary auditor of current administrative workflows; identify manual pain points and execute transition plans to migrate these tasks into automated or streamlined systems.

This position requires a Bachelors degree in a related field and 2 years of project management or coordination experience; Some positions may require project management certification.

Degree Equivalency Clause: Four years of direct experience for a bachelors degree.
Senate Bill 1310- The Florida Senate ( is conditional upon meeting all employment eligibility requirements in the U.S.
SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required not to exceed:
(a) Two years of direct experience for an associate degree;
(b) Four years of direct experience for a bachelors degree;
(c) Six years of direct experience for a masters degree;
(d) Seven years of direct experience for a professional degree; or
(e) Nine years of direct experience for a doctoral degree
Related work experience may not substitute for any required licensure certification or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
Minimum Qualifications that require a high school diploma are exempt from SB 1310.