Operations Manager

Institute Of Electrical And Electronics Engineers

Job Location:

Piscataway, NJ - USA

Monthly Salary: Not Disclosed

Posted on: 8 hours ago

Vacancies: 1 Vacancy

Job Summary

The Operations Manager oversees daily operations for the Educational Activities (EA) organization leading department planning meeting and office operations supplier/contract/payment management director support crossOU coordination data governance and process improvement. The role serves as EAs operational liaison coordinating staff activities supporting program execution and maintaining systems tools and processes that enable efficient delivery of EA programs products and services.

Key Responsibilities

Department Team Planning

Lead departmentwide operational initiatives (crosstraining knowledge transfer) to ensure service continuity.
Maintain team calendars procedures documentation standards and knowledge resources.
Manage project operations aligned with EA principles IEEE policies and governance timelines.
Develop training/reference materials for new processes and tools.
Ensure process alignment with policy and governance requirements.
Serve as operational liaison for information flow inquiries and problemsolving.
Administer governance and policy requirements (e.g. COI PBC).
Coordinate onboarding system access workspace readiness and training.
Manage department supplies and team support.

Meeting & Office Operations

Plan and support departmental meetings/events including logistics and materials.
Coordinate daily office operations and act as point of contact for IT Maintenance and Security.
Align EA meeting schedules with IEEE governance timelines and Board cycles.

Contracts Vendors & Payment Lifecycle

Act as SME for contracts MOUs service agreements and procuretopay workflows.
Partner with staff to manage contract initiation drafting approvals procurement and vendor setup.
Manage vendor relationships payments renewals and issue resolution.
Build partnerships with Strategic Sourcing Legal AP Controllers Audit Tax Treasury IT and operations teams.
Ensure EA financial practices align with IEEE standards.
Serve as primary contact for EA financial processes (expenses wires classifications approvals).
Train staff on compliance and maintain SOPs to improve accuracy and transparency.

Management Council (MC) Support

Provide operational reporting and administrative support for MC activities.
Ensure executivelevel meetings run smoothly with accurate materials and action tracking.
Prepare materials for MC briefings and crossorganizational discussions.

IEEE Program Coordination

Serve as EAs lead coordinator for IEEEwide programs (HR IT rollouts security reviews policy updates enterprise improvements).
Translate enterprise standards into EA workflows communications and system configurations.

IT & Data Governance

Serve as EA SME for core systems (Oracle Financials CMS Concur Tableau Siebel).
Establish and maintain data standards for quality access retention and naming.
Act as EA data steward leading audits issue resolution and process improvements.
Partner with IT and enterprise data teams on integrations enhancements and security.

Education

Bachelors degree or equivalent experience.

Experience

710 years in business/department operations project/portfolio coordination and process management in a complex matrixed organization.
Proven experience managing team operations executive reporting and procuretopay workflows.
Experience defining scope/work plans managing schedules/risks and delivering results.
Familiarity with governancedriven environments and departmentwide project administration.

Skills

Advanced Excel; strong PowerPoint; working knowledge of Oracle Financials Tableau Siebel.
Proficiency with Microsoft Office project management tools; familiarity with Google apps and AV/meeting tech.
Ability to document business requirements and translate user needs into system/process improvements.

Core Competencies

Strong analytical and problemsolving skills; ability to turn data into actionable insights.
Excellent communication and relationshipbuilding skills; executiveready writing and presentations.
Highly organized detailoriented able to multitask and work independently.
Serviceoriented proactive resilient and maintains professionalism and confidentiality.
#LI-Hybrid

Other Requirements:
As defined in IEEE Policies individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support this includes all persons in F (both CPT and OPT) J H L or O status.

For information on work demands and conditions required for this position please consult the reference document ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or status as a protected veteran.

Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts managements right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.

Required Experience:

Manager