Office ManagerRegistrar
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Job Location:
Chesterfield - UK
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
The Archdiocese of St. Louis strives to teach and share our faith serve others and foster unity throughout the St. Louis area. Once a part of Kenrick-Glennon Seminarys campus the Cardinal Rigali Center in Shrewsbury MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.
Job Summary
Ascension Catholic Church is seeking a highly organized welcoming and mission-driven Office Manager / Registrar to oversee the daily operations of the parish office and maintain accurate parish records. This leadership role ensures efficient administrative systems proper sacramental documentation and clear communication within the parish Office Manager / Registrar supports the pastor parish staff and parishioners while fostering a professional faith-filled environment aligned with the mission of the Catholic Church.
Job Responsibilities
Office Management & Administration
Serve as the primary point of contact for parishioners visitors and community members providing courteous and professional assistance.
Oversee daily parish office operations to ensure organization and efficiency.
Maintain the parish master calendar staff schedules and facility reservations.
Prepare and coordinate parish communications including bulletins newsletters announcements and correspondence.
Develop and maintain organized filing systems (physical and digital).
Manage office supplies equipment and vendor relationships.
Provide administrative support to the pastor and parish leadership team.
Parish Registration & Records
Manage parishioner registration and maintain the parish database with accuracy and confidentiality.
Maintain official sacramental records (Baptism First Communion Confirmation Marriage) in accordance with diocesan guidelines.
Prepare sacramental certificates sponsor verification letters and official documentation.
Assist parishioners with sacramental paperwork and record requests.
Ensure secure archival and proper record retention practices.
Financial & Data Coordination
Assist with bookkeeping functions including recording donations processing invoices preparing deposits and maintaining financial documentation.
Support payroll coordination and routine financial reporting as assigned.
Process incoming mail payments and financial correspondence in a timely manner.
Generate database reports and maintain accurate parish data.
Job Requirements
Practicing Catholic in good standing preferred.
High school diploma required; associate degree or equivalent experience preferred.
Prior experience in office management registrar duties parish administration or nonprofit administration strongly preferred.
Proficiency in Microsoft Office Google Workspace and parish management/database systems.
Strong organizational skills with attention to detail and accuracy.
Understanding of Catholic Church structure terminology and sacramental practices.
The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs job requirements and individual qualifications without regard to race color religion gender national origin age marital parental veteran or disability status.
Pre-Employment Screening
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check Family Care Safety Registration drug screen employment and educational licensure/certification verification health screening and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.
Required Experience:
IC
Key Skills
- Typing
- Data Entry
- Hospital Experience
- Anatomy Knowledge
- Clerical Experience
- Ellucian
- ICD Coding
- ICD-10
- Medical office experience
- ICD-9
- Medical Terminology
- Epic
About Company
The Archdiocese of St. Louis is the spiritual home for Catholics in the St. Louis region, united in faith and service.
