Office & People Support Coordinator
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Job Summary
Bauer Media Outdoor UK is one of the leading Out of Home media owners with more than 33000 advertising sites in our portfolio. Our talented team of over 650 people work in 14 locations across the country creating and delivering some of the most memorable advertising campaigns in the UK.
We are now looking to recruit an Office & People Support Coordinator to sit within our Bauer Media Technic team based in Bolton Lancashire.
Bauer Media Outdoor Technic are a world leader in outdoor digital signage solutions and delivering digital intelligence. A total service is provided across the UK and Europe from hardware development and manufacturing to customer back-end services.
About the role
This role sits within the HR & People function the purpose is to ensure the smooth running of the daily office operations including facilities health and safety administration event / training planning and staff celebrations & recognition whilst also being a contact for people related matters and handling HR and training documentation and administration.
This role is a central focal point for administrative efficiency reception / visitor management responsibilities and ensuring a bridge between administration and HR/People requirements as well as supporting a positive company culture
HR / People Support
- Point of contact for HR queries upkeep of office HR and training related documents both electronically and manually filing and ensuring compliance to meet our audit standards
- Assistance in new starter onboarding benefits schemes administration probation and performance development reviews and upkeep of the HR related systems and support along with KPI data reporting.
- Arrangement of staff recognition and milestone celebrations
- Opportunity to assist in people-related projects and objective deliverables over time.
- Adhering to stated policies and procedures relating to quality management health & safety and environmental.
Office & Facilities
- Responsibilities including visitor management first point of contact hospitality management and related security responsibilities including management of card passes via the Net2 system.
- Office provisions upkeep including fruit ad-hoc staff lunches or snack provisions
- Ensure the general upkeep of the office and communal areas including noticeboards and kitchen facilities.
- Booking office repairs according to contracts maintenance site cleans along with arrangement of new desk area layout and equipment for new staff (supporting the onboarding process)
- Assistance with time and attendance card data entry supporting the monthly payroll recording.
H&S Administration
- Coordinating meetings with the H&S contact administrative support with policy updates and circulation and coordination of the scheduled H&S meetings.
- Arrangement of training and assistance with the online H&S training tool
- Assistance with the collation of monthly KPI data in the areas of H&S and / Environmental
Event Planning
- Organisation of internal and external company events staff parties lunches internal and external events meetings and webinars.
- Booking venues organising catering and entertainment with the support of the chosen contacts in addition to the onward coordination and communication to staff.
What were looking for
- Experience in a similar co-ordinator role with administration reception and event planning responsibilities ideally gained in a Manufacturing environment
- Experience associated with business support responsibilities
- Proficiency in Microsoft Office packages is essential
- Strong organisation verbal and written communication skills
- Attention to detail and high level of accuracy whilst working at pace
- Ability to multi-task prioritise and manage deadlines
- Conscientious and proactive approach to planning out given tasks
- A high level of appreciation of the role of HR respecting confidentiality at all times
- An interest in working towards CIPD qualification (Level 3) to support personal and professional development is desirable but not essential
What is in it for you
- Competitive Salary
- 25 days plus bank holidays
- Flexible working
- Bonus scheme based on company and individual targets
- Standard workplace pension matched at 5%
- Healthcare Cash Plan and peripheral benefits
- Employee Assistant Programme
- Free parking with electric charging points
- Social events and activities
At Bauer Media Outdoor we are committed to treating everyone with fairness and respect regardless of their race gender age ethnicity background sexual orientation disability or any other differences. We work hard to foster an inclusive environment a place you can be yourself. We support reasonable adjustment requests from candidates and employees. If youre interested in joining us to shape the future of out-of-home media wed love to hear from you.
If you need this job description in another format or need any adjustments for your application/interview process please let us know at
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
About Company
Bauer Media Outdoor operates more than 33,000 advertising sites nationwide, including the UK’s biggest digital Out of Home network, Adshel Live, as well as the biggest digital malls advertising network, Malls Live, and the largest digital network in pubs and bars, Socialite, among oth ... View more
