SecretaryAdministrative Assistant at Cody Elementary

Position Summary

The Elementary School Secretary provides administrative and clerical support to the school principal and staff while serving as the primary point of contact for students parents and visitors. This role ensures efficient school operations maintains accurate records supports compliance requirements and fosters a welcoming professional school environment.

Key Responsibilities

1. Front Office & Customer Service

• Serve as the first point of contact for parents students staff and visitors.

• Manage incoming phone calls emails and in-person inquiries.

• Maintain visitor sign-in procedures and school security protocols.

• Support positive parent and community engagement.

2. Administrative Support

• Provide direct administrative support to the Principal and leadership team.

• Prepare correspondence reports forms and school communications.

• Schedule appointments meetings and events.

• Maintain calendars and coordinate logistics for school functions.

3. Student Records & Attendance

• Maintain accurate student attendance records.

• Process enrollment withdrawals and transfers.

• Ensure compliance with district state and federal student record regulations (e.g. FERPA).

• Generate attendance and enrollment reports as required.

4. Data & Compliance Management

• Input and manage data in student information systems.

• Maintain confidential student and personnel records.

• Assist with state reporting and compliance documentation.

5. Financial & Operational Support

• Process purchase orders invoices and expense documentation.

• Manage school supply inventory and ordering.

• Assist with budgeting and tracking expenditures (as assigned).

6. Communication & Coordination

• Distribute school newsletters and announcements.

• Coordinate substitute coverage as needed.

• Support school events and testing coordination.

Required Qualifications

• High school diploma or equivalent (Associates degree preferred).

• 2 years of administrative or clerical experience (school setting preferred).

• Proficiency in Microsoft Office Suite and student information systems.

• Strong organizational multitasking and time-management skills.

• Excellent verbal and written communication skills.

• Ability to handle confidential information with discretion.

Preferred Qualifications

• Experience in a K12 educational environment.

• Knowledge of school attendance and reporting requirements.

• Bilingual skills

Core Competencies

• Customer service orientation

• Attention to detail

• Confidentiality and professionalism

• Conflict resolution skills

• Adaptability and problem-solving

• Cultural sensitivity and inclusivity

Physical Requirements

• Ability to sit for extended periods.

• Frequent use of computer and office equipment.

• Occasional lifting (up to 25 lbs).

Work Environment

Work is performed in a school office setting with frequent interruptions and high interaction with students staff and families.

215 day contract - appoximately 10 month calendar. Start date/training will begin in or around late April ealry May. The selected individual will train with the current adm assist through June 5th. The fall (late summer) start date is Monday July 27th 2026-to in or around June 4th 2027.

We are an equal opportunity employer.

Required Experience:

Junior IC