Contract Control Coordinator
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Job Location:
New York City, NY - USA
Monthly Salary:
Not Disclosed
Posted on:
13 hours ago
Vacancies:
1 Vacancy
Job Summary
Position Purpose:
The Contract Control Coordinator supports the Contracts Manager and SIB team in administrative matters relating to contracts with actual potential or prospective clients. This position organizes and reviews all SIB billing packet information in preparation for submission to the billing group ensuring all supporting documentation for invoicing is accurate and complete. The Coordinator assists with RFP responses by organizing bid materials setting up meetings/calls ensuring deadlines are met and submitting bids electronically via portals. This role requires knowledge of administrative procedures and the ability to interact effectively with project managers and other key staff.
Primary Duties/Responsibilities:
- Support the Contracts Manager with administrative tasks related to contracts for Sustainable Industries and Buildings including document processing tracking and coordination with corporate counsel as needed.
- Assist with billing tasks including P.O. creation invoicing and job closeout. Organize and review all billing packet information to ensure accuracy and completeness before submission.
- Contract administration support including routing documents for signature and maintaining contract files.
- Duties will include reviewing proposed agreements for completeness and coordinating with the Contracts Manager for client contact as needed.
- High volume (10-20/week; 1K/year)
- Salesforce data entry and maintenance
- Review and route forward all Open Contract Review Opportunities (Daily)
- Process and track Customer Request Forms for vendor/supplier set-up
- Prepare Lien Waivers for review and signature
- Coordinate edits and obtain notarized signatures
- RFP Assistance - organize responses coordinate bid team activities manage deadlines
- Support T&C review process
- Prepare proposal qualifiers and supporting documentation
- Maintain database integrity to reduce unbilled revenue and support quality enhancements to contract management systems.
- Analyze data in support of business cases proposed projects and systems requirements as directed.
Qualifications :
Education/Experience/Background:
- High School diploma or GED equivalent required
- Bachelors degree in related field and/or equivalent related work experience preferred
- 2 Years of experience in related field preferred
Knowledge/Skills/Abilities:
- Strong familiarity with standard Microsoft Office and Google Suite
- Excellent written and oral communication skills
- Excellent listening and interpersonal skills
- Ability to conduct research into systems issues and products as required
- Ability to communicate ideas in both technical and user-friendly language
- Proven analytical and creative problem-solving abilities
- Ability to effectively prioritize and execute tasks in a results driven environment
Additional Information :
Pay Range: $80000 to $100000 per year.
Benefits: Veolias comprehensive benefits package includes paid time off policies as well as health dental vision life insurance savings accounts tuition reimbursement paid volunteering and addition employees are also entitled to participate in an employer sponsored 401(k) plan to save for retirement. Pay and benefits for employees represented by a union are outlined in their collective bargaining agreement.
We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or protected veteran status.
Disclaimer: The salary other compensation and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time subject to applicable law.
Remote Work :
No
Employment Type :
Full-time
Key Skills
- IVR
- SOAP
- Avaya
- Solaris
- Cost Accounting Standards
- Database Design
- Hibernate
- ITIL
- Weblogic
- Express.js
- Contracts
- ASP
About Company
Veolia aims to be the benchmark company for ecological transformation. Our mission to Resource the world demonstrates the unwavering commitment of our 220,000 employees to creating a positive impact for our planet. By joining Veolia Water Technologies, not only will you become a Re ... View more
