Campus Special Events Coordinator

Bradenton, FL - USA

Monthly Salary: Not Disclosed

Posted on: 20 hours ago

Vacancies: 1 Vacancy

Job Summary

In order to be considered for this role after clicking Apply Now above and being redirected you must fully complete the application process on the follow-up screen.

About IMG Academy
Named one of the Best and Brightest Companies to Work For in the Nation in 2024 IMG Academy is the worlds leading sports education brand providing aholistic education model that empowers student-athletes to win their future preparing them for college and for life. IMG Academy provides growth opportunities for all student-athletes through aninnovative suite of on-campus and online experiences:

Boarding school and camps via a state-of-the-art campus in Bradenton Fla.
Online coachingvia the IMG Academy brand with a focus on personal development through the lens of sport and performance
Online college recruiting via the NCSA brandproviding content tools coaching and access to a network of 40000 college coaches

The Campus Special Events Coordinator supports the strategic planning operations and execution of special events across campus and occasionally at off-site locations. Events include but are not limited to academic programs such as Commencement and Student Check-ins corporate and executive functions employee events non-sports camps and high-profile student engagement events such as Homecoming and Prom.

This position serves as the event lead for select programs and partners with the Campus Special Events Manager on more complex events.

Key Responsibilities:

Collaborate with the Campus Special Events Manager to plan execute and close out events with a strong emphasis on quality
Plan and coordinate customized events for internal and external clients including timelines agendas and programming
Partner with Academics and Student Engagement teams to assist with IMG Academy Student & Parent related events (e.g. Commencement Commitment Ceremony Check-in etc.)
Coordinate on-site logistics including signage displays vendors registration and procedures and elevated service elements
Develop and manage event budgets with guidance from Campus Special Events Manager ensuring all event expenditures remain within budget
Prepare event documentation including event orders itineraries maps post event recap reports and other event paperwork as needed
Research compare and secure vendors to maximize return on investment impact and value
Represent IMG Academy with professionalism positivity and strong product and company knowledge
Comply with all company policies procedures and business ethic codes
Other duties as assigned

Knowledge Skills and Ability

Bachelors Degree in Event Operations Hospitality Entertainment Production or related field preferred
Experience in event planning and execution preferred
Ability to establish and follow budgets
Strong organizational time management and prioritization skills
Demonstrated ability to adapt to changing priorities and meet deadlines in dynamic environments
Team player with the ability to collaborate across diverse groups including with executives and vendors
Strength in building effective working relationships

Excellent written and verbal communication skills
Exceptional attention to detail
Positive attitude and solutions-oriented mindset
Proficiency in or ability to learn various digital platforms including scheduling finance and venue mapping systems
Knowledge of/experience in hospitality and event production is a plus

Physical Demands and Work Environment

Ability to lift move push and pull equipment or boxes in excess of 40lbs.
Capable of performing event set up break down and on-site execution tasks
Able to work outdoors in a range of temperatures and weather for a reasonable period of time
Must be able to move around campus which includes gym turf fields etc.
Availability to work flexible hours to include nights weekends and holidays

Background Requirements:

Requires a background check upon offer
Requires a drug test upon offer

Benefits:
As a full-time member of our team you will enjoy a comprehensive offering listed below. Connect with your talent acquisition specialist to learn more about benefits for our part-time and seasonal/temporary roles.

Comprehensive Medical Dental and Vision
Flexible Spending Account and Health Savings Account options
401k with an Employer Match
Short Term and Long Term Disability
Group and Supplemental Life & AD&D
Gym Discount Program
Pet Insurance
Wellbeing Program
and more!

Dont meet every single requirement We are dedicated to building a diverse inclusive authentic workplace so if youre excited about this role but your past experience doesnt align perfectly with every qualification in the job description we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Get to know us better:

IMG Academy provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race color religion age sex national origin disability status genetics protected veteran status sexual orientation gender identity or expression or any other characteristic protected by federal state or local laws.

Required Experience:

In order to be considered for this role after clicking Apply Now above and being redirected you must fully complete the application process on the follow-up screen.About IMG AcademyNamed one of the Best and Brightest Companies to Work For in the Nation in 2024 IMG Academy is the worlds leading sport...