Requisition-to-Invoice (R2I) Process Expert – SAP & Ariba

About VELUX

In the VELUX Group we offer you a world of opportunities and the chance to create a bright future. From the forefront of the sustainable indoor living industry we enable those who live work and play under the roof to transform their spaces and live a healthier everyday life with more daylight and fresh air.

The VELUX Group is an international family-owned business with stable financial roots and each year we are able to create real impact by reinvesting in society our employees and the planet through our foundations.

Alongside the rest of our values courage and mutual respect define our actions every day and how we wish to contribute to the world.

About the role

This is a combined Requisition-to-Invoice (R2I) Process Expert and Change Lead role within Procurement.

The role is responsible for designing governing and continuously improving the end-to-end Requisition-to-Invoice process ensuring alignment between Global Procurement Shared Services and local business stakeholders. A key focus will be supporting the rollout and optimisation of SAP-based procurement processes including SAP S/4HANA and Ariba Guided Buying.

In addition to owning the process design standards and controls the role holder will actively drive adoption system utilisation and behavioural change across the organisation.

The R2I Expert will define what the process should be and ensure it is effectively embedded scalable and supported by digital tools. This includes close collaboration with the Change Management workstream to secure engagement training alignment stakeholder communication and sustained adoption.

Your responsibilities

• Own and govern the end-to-end Requisition-to-Invoice (R2I) process across countries
• Translate business requirements into efficient scalable and compliant SAP-enabled process designs
• Support rollout activities for SAP S/4HANA procurement processes and Ariba Guided Buying including fit-gap analysis and localisation
• Define and maintain global process standards controls and documentation
• Drive harmonisation of category rules catalogue management and approval workflows
• Develop and monitor KPIs to track process performance compliance and user adoption
• Act as a key interface between Global Procurement Shared Services IT and local business units
• Support system optimisation issue resolution and continuous improvement initiatives
• Lead communication and stakeholder engagement activities during rollout and change phases
• Support training design and facilitate knowledge sharing to ensure effective system and process adoption

Our requirements

• Proven experience in Procurement process management especially Requisition-to-Pay / Requisition-to-Invoice
• Strong hands-on experience with SAP (preferably S/4HANA) in a procurement context
• Experience with Ariba Guided Buying implementation or optimisation is highly preferred
• Experience in global or multi-country rollout projects
• Strong understanding of catalogue management approval workflows and procurement compliance
• Experience in process documentation BPM frameworks or continuous improvement methodologies
• Strong analytical skills and experience defining and tracking KPIs
• Experience working with cross-functional and international stakeholders
• Excellent communication skills and ability to support change and adoption
• Very good English (spoken and written)

What we offer

• Attractive well-being package (office massages self-awareness trainings)
• Flexible working hours and hybrid model for home office (3 days per week to work from home)
• Bonus system
• Multikafeteria/Multisport/Subsidy to summer holiday
• Lunch card
• Christmas gift card
• Two additional days off per year for CSR activities
• Co-financing to ACCA
• Modern office full of light and fresh air with parking spaces available to all employees and the highest quality office equipment
• Internal and external development program addressed to all employees
• Employee Pension Scheme financed entirely by the employer
• Private medical care with telemedicine and rehabilitation full stomatology as option
• Employee Foundation support
• Constructive cooperation based on trust and respect for the employee
• Stable employment in the company operating for 35 years in Poland

Equal Opportunity Employer

VELUX Residential is fully committed to the concept and practice of equal opportunity in all aspects of employment. To further our goal of equal employment opportunity for all employees and prospective employees it is the policy of VELUX Residential to recruit hire train and promote persons in all job titles without regard to race color religion sex age disability protected veteran status national origin sexual orientation or any other basis prohibited by applicable law. All employment decisions shall be consistent with the principle of equal employment opportunity and only job-related qualifications will be required.