Project Manager Global Marketing Agency

Boston, NH - USA

Monthly Salary: Not Disclosed

Posted on: 1 hour ago

Vacancies: 1 Vacancy

Job Summary

Our client is a leading global brand experience agency serving clients in various industries including financial services technology new & traditional media aerospace healthcare and professional services. They have been listed among the 2025 Most Innovative Marketing Agencies of the Year by Chief Marketer named Top Agency of the Year 2024 by Event Marketer highlighted as a Global Agency of the Year over 100 Employees by C&IT and listed among the 200 Top Marketing Agencies in& 2022 by Chief Marketer.

Fixed Term Contract - 6 months starting April 1st 2026 This role may convert to full-time after the contract is over

Hybrid - 3 days in office (in Boston)

What You Would Get To Do

The Project Manager is responsible for supporting clients with both internal and client-facing events and conferences delivering exceptional service through effective project management and creative solutions. This role involves overseeing all aspects of event operations from initial briefing to post-event reconciliation. Key responsibilities include managing project plans collateral registration transportation hotel accommodations entertainment food and beverage audio/visual needs webcasts staging speaker coordination and event execution.

There is a requirement for onsite events to travel domestically or abroad as required.

Your Contributions

Full life-cycle planning and execution of multiple key events in a virtual in-person and hybrid capacity
Financial management including: budget development and management expense management and invoice processing timely post-meeting reconciliation and final financial reporting
Sourcing negotiating and managing site selections contract management for venues and suppliers
Coordinate registration food and beverage transportation hotel accommodations entertainment gift selection audio/visual needs webcasts staging and speaker selection for all programs; strong focus on vendor management
Work seamlessly with key internal partners on event deliverables (i.e. Marketing for print and digital design and collateral elements Production on Audio Visual Event Technology team on web builds data team on attendee management Legal and Compliance as required etc.)
Virtual event planning and project management including confirming appropriate virtual platform creation of timelines invitation process thorough and regular communications to attendees suppliers and stakeholders
Co-plan with colleagues and the client on larger scale programs; strong team player
Ensure adherence to the clients standards of operation and policies and that compliance and risk guidelines are followed
Travel when applicable for site inspections and on-site management of live events to ensure full coordination of logistics and on-site teams for in-person events
Post event wrap up including final attendees budget reconciliation observations as well as client debriefs for year over year improvements
Share knowledge of best practices new suppliers services and venues

What We Are Looking For

57 years event management experience preferably in a corporate or financial environment
Experience in events conferences meeting and production management including but not limited to C-level executive events cocktail receptions and dinners meetings and multi-day events
Motivated self-starter ability to work independently and project plan; ability to think innovatively
Excellent project management skills with the ability to manage multiple projects simultaneously; proven ability to work well under pressure to meet established deadlines
Adaptable and resourceful individual able to follow guidance while working independently; proactive in generating ideas and creative solutions
Customer focus approachable; ability to adjust to client needs and style and deepen relationships in support of their programs; adapt to ever changing demands and different client work styles
Strong client management skills
Strong oral and written communication skills
Willing to travel to various locations for site-visits and on-site management of events
Experience working with large and complex databases preferred Cvent experience preferred
Knowledge of venues and suppliers in key US cities