Administrative and Communications Coordinator College of Nursing
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
The Barbara and Richard Csomay Center for Gerontological Excellence (Csomay Center) at the College of Nursing seeks a 70-100% time Administrative and Communications Coordinator. Position is a 12-month specified term with the potential for extension pending funding availability. The University of Iowa offers a competitive comprehensive benefits package for employees 50% FTE and above. For more information about benefits visit: position will serve the Csomay Center by providing a wide range of operational administrative and communications support duties. This position requires an individual who is self-directed and is able to develop and maintain positive working relationships.
Key Areas of Responsibility
Operational Support and Management
- Serve as a resource for Center members including students faculty staff and the public.
- Coordinate and schedule Center meetings arranging meeting space and virtual links.
- Prepare meeting agendas and compose and disseminate meeting minutes as needed.
- Provide administrative support for faculty members related to Csomay Center activities.
- Maintain the Csomay mail/supply room and distribute mail.
- Assist with the planning organizing and execution of Csomay Center events.
- Provide administrative support for initiatives of the Csomay Center such as the Certification Center.
- Manage the College of Nursing front desk one day per week and support facilities and operations tasks as requested.
- Perform other duties as assigned by the Csomay Center Coordinator and/or Center Director.
Human Resources
- Assist with onboarding of student employees including the use of office equipment classroom equipment and other available services/resources.
- Provide functional and/or administrative supervision for student employees.
- Manage the workflow of students to ensure alignment with center goals.
Financial Responsibility
- Initiate purchasing requests in university systems as requested.
- Ensure invoices are processed reconciled and billed accurately and in a timely manner.
- Participate in and adhere to cash handling controls according to university policies and procedures.
- Review the budget each month to ensure proper spending and balanced accounts.
Information Management
- Serve as the primary contact for Csomay Center scheduling maintain calendars and support responding to routine inquiries tasks and procedures.
- Identify create review and circulate relevant information to CON faculty staff and Center members.
- Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties.
- Exercise discretion and judgment in interpreting UI policy and procedure seeking clarification from the supervisor as appropriate.
- Create and maintain a listserv of Center contacts for marketing and communication purposes.
Communications & Marketing
- Compose and edit correspondence requiring discretion and judgment.
- Circulate appropriate information relevant to the Center and its mission.
- Maintain effective working relationships with faculty staff students and the public.
- Oversee social media strategy and content creation including sharing relevant scholarly/clinical information.
- Develop marketing materials such as brochures flyers and posters for distribution.
- Provide support for the formatting and maintenance of Csomay Center websites.
- Set up interviews with community members donors and other stakeholders as directed by Csomay Center staff.
- Develop written communications including website articles community member spotlights newsletters and email blasts and create templates for consistent messaging.
- Manage Csomay Center podcast production including writing outlines coordinating with interviewees recording and editing.
About the College of Nursing
The University of Iowa College of Nursing is a top-ranked nationally recognized institution that prepares nurses for clinical practice research and healthcare leadership with a rich history dating back to 1898. The college offers comprehensive BSN MSN and DNP programs leveraging advanced simulation labs and a partnership with the University of Iowa Health Care to provide rigorous evidence-based education. Graduates of the program are sought after as highly skilled professionals who have received rigorous education of the highest quality.
Required Qualifications
- Bachelors degree or an equivalent combination of education and experience.
- Typically six months or more of professional administrative/office experience including working in a public contact setting which includes in-person email and phone contact.
- Typically one or more years of experience in marketing and communications.
- Proficiency in Microsoft Office including Excel PowerPoint Word and Outlook.
- Strong attention to detail.
- Ability to meet tight deadlines.
- Strong written and verbal communication skills and interpersonal skills; demonstrated by the ability to effectively transmit receive and accurately interpret ideas information and needs through appropriate communication methods and behaviors to provide excellent customer service and maintain working relationships.
- Ability to balance multiple competing priorities.
Desired Qualifications
- Demonstrated experience using Adobe products and Canva.
- Working knowledge of email marketing software such as Constant Contact.
- Working knowledge of Microsoft Teams.
- Familiarity with camera and audio equipment
- Working knowledge of issues and challenges experienced by older people in the US and their family caregivers.
Application Details:
In order to be considered for an interview applicants must upload the following documents and mark them as a Relevant File to the submission:
- Resume
- Cover Letter
Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the recruitment process. For questions contact Josh Gulick at
Benefits Highlights:
Regular salaried position.Pay Level 2B.Located in Iowa City Iowa.
Fringe benefit package including paid vacation; sick leave; health dental life and disability insurance options; and generous employer contributions into retirement plans.
For more information about Why IowaClick here.
About Iowa
Joining the University ofIowa means becoming a vital part of the Hawkeye community where your work directly impacts education research and student success. Enjoy exceptional health coverage university-paid life insurance robust retirement plans and generous leave policies. Benefit from 24/7 support services well-being resources and access to UI Health Care specialists. Grow professionally with advanced training leadership development and tuition assistance. Iowa City offers a great quality of life with world-class performances at Hancher Auditorium Big Ten athletics top-ranked public schools and outdoor recreation. Join us in making a difference at a leading Big Ten university and premier public research institution.
Required Experience:
IC
Key Skills
About Company
The University of Iowa is a top-tier public research university in Iowa City—home to more than 32,000 students, offering world-class programs across 200+ fields of study, renowned especially for its creative writing, acclaimed medical center, and balanced excellence in the arts and sc ... View more
