Construction Project Coordinator
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Job Location:
Richmond, VA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Job Summary
Provides professional administrative and coordination support to one or more construction project teams. Helps keep projects organized and moving forward by maintaining project plans and trackers coordinating communication and meetings tracking progress and managing project documentation under direct supervision.
Essential Duties and Responsibilities
- Prepare update and maintain project plans schedules task lists and trackers to support on-time project delivery.
- Track project progress against milestones and deadlines; gather status updates from internal team members and external vendors as assigned.
- Prepare routine project reports status updates and basic summaries for clients and internal stakeholders.
- Review project requirements and identify dependencies and interrelationships across internal departments (e.g. Procurement Finance/AP Safety HR) and external service providers (e.g. subcontractors suppliers).
- Coordinate cross-functional meetings: schedule logistics draft agendas document meeting notes track action items and follow up to confirm completion of assigned deliverables.
- Maintain accurate complete and well-organized project files including contracts project correspondence change documentation (as directed) invoices and payment records.
- Support invoice processing by tracking invoice status routing documentation for review/approval and assisting with basic reconciliations and closeout documentation.
- Communicate professionally with internal teams clients and vendors to confirm schedules deliverables and documentation requirements.
- Resolve routine issues using established procedures; escalate nonroutine or complex concerns to the Project Manager or other senior staff.
- Perform additional administrative and project coordination duties as assigned.
- Works with multiple internal stakeholders and external partners and is expected to follow through on assigned coordination tasks.
Required Qualifications
- High School Diplomas or equivalent are required; a Bachelors degree is preferred (Construction Management Engineering Business Administration or related field preferred).
- 02 years of relevant experience (internship coop or entry-level experience in construction project coordination or a project-based environment preferred).
- Beginning working knowledge of project coordination practices and construction project documentation.
- Strong organizational skills and attention to detail; ability to manage multiple priorities and deadlines.
- Clear professional verbal and written communication skills.
- Ability to handle sensitive information appropriately and maintain accurate records.
Core Competencies
- Administrative effectiveness and document control
- Scheduling and meeting coordination
- Task management prioritization and follow-through
- Customer/service orientation (internal and external)
- Sound judgment in problem-solving and escalation
- Cross-functional collaboration and teamwork
Work Environment / Physical Requirements (Typical)
- Primarily office-based with occasional visits to construction sites as needed.
- Requires the ability to sit stand and walk for extended periods; may lift/carry light office materials and project binders as required.
Required Experience:
IC
Key Skills
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Visio
- Microsoft Powerpoint
- Microsoft Excel
- Project Management
- Sharepoint
- Project Management Software
- Microsoft Project
- Administrative Experience
- Project Coordination
About Company
DominionX is the trusted choice for homeowners and builders, delivering exceptional craftsmanship, seamless service, and lasting value as Middle Tennessee’s premier siding, roofing and window installer.
