Senior Site Administrator

At Grifols we believe that diversity adds value to our business our teams and our culture. We are committed to equal employment opportunities that foster an inclusive environment.

POSITION SUMMARY:

The Senior Site Administratorwill manage and support assigned projects programs and initiatives of medium to high complexity applying project management expertise to advance the companys strategy. Working closely with senior management the Senior Site Administrator will provide executive administrative assistance drive the execution of site engagement initiatives foster cross-functional collaboration and support initiatives that strengthen the companys digital presence and customer engagement.

What youll do

Business Operations Support

• Plan schedule and run leadership meetings including preparing agendas materials and followup notes.
• Drive meeting outputs by capturing actions and ensuring followthrough across stakeholders.
• Develop management reporting dashboards and communication tools to track progress and support decision-making.
• Provide support to the VP GWWO on ad hoc requests.
• Facilitate information for internal communication memos emails presentations reports.
  

Culture Engagement & Community Initiatives

• Plan and deliver site culture events to bring teams together and strengthen engagement.
• Coordinate organisation-wide initiatives or events such as knowledge sharing sessions quarterly update meetings and visitor presentations.
• Lead and coordinate Community Engagement activities and working group.
• Maintain and update internal communications channels including digital screens SharePoint site Cosmos site and seasonal communications (e.g. Christmas updates).
• Provide clear timely information to keep employees informed and connected.
  

Office Operations & Visitor Support

• Support visiting VPs and leaders (e.g. arranging taxis preparing laptops coordinating workspace).
• Assist with ad hoc office management tasks such as room setups desk moves furniture changes and cabinet re-organisations.
• Maintain a welcoming wellorganised site environment.
  

Project & Change Management

• Provide project management support for cross-functional initiatives impacting site operations compliance and performance.
• Support organizational change efforts to ensure successful adoption of new processes tools and ways of working.
  

Data Protection

• Act as the primary liaison with Legal Privacy and Compliance teams for data protection issues escalations and guidance.
• Respond to data privacy-related requests documentation needs and compliance actions.
• Maintain logs trackers and documentation required for audits and compliance reporting.
• Coordinate and deliver recurring data privacy awareness training and ensure staff completion.
• Ensure that data handling practices onsite adhere to relevant policies organisational requirements and applicable regulations.
  

Any other ad hoc administrative support as required by the VP GWWO and Senior HR manager.

Our Benefits Include:

• Highly competitive salary
• Group pension scheme - Contribution rates are (1.5% / 3%/ 5%/ 7%) and company will match
• Private Medical Insurance for the employee (Irish Life)
• Ongoing opportunities for career development in a rapidly expanding work environment
• Succession planning and internal promotions
• Education allowance
• Wellness activities- Social activities eg. Padel Summer Events

We understand that self-doubt can hold talented individuals back from applying for opportunities. We encourage everyone who meets the qualifications to apply were excited to hear from you

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Location:Grange Castle (Dublin)

Learn more about Grifols