Executive Assistant

Trans Mountain Corporation operates Canadas only pipeline system transporting oil products to the West Coast. We deliver approximately 890000 barrels of petroleum products each day through a dual pipeline system of more than 1150 kilometres of pipeline in Alberta British Columbia and Washington state.

Trans Mountain also operates a state-of-the-art loading facility Westridge Marine Terminal with three berths providing tidewater access to global markets.

As a federal Crown corporation Trans Mountain continues to build on more than 70 years of experience delivering operational and safety excellence through our crude oil pipeline system.

With our expanded pipeline system now in place Trans Mountain provides enhanced direct access for Canadian crude oil to world markets. The expansion realizes a world-class system for oil transport developed to Canadas high standards within one of the most stringent regulatory regimes in the world creating long-term economic benefits enhanced marine protection enhanced safety and emergency management capabilities and enhanced skilled-worker capacity building in communities and Indigenous groups.

Our Core Values

Trans Mountains core values Safety Integrity Respect and Excellence guide our every step. Each obstacle weve overcome or success weve experienced has been the result of a shared commitment to living these values every day. Together were focused on doing the right thing for each other and our communities. If you are looking for an opportunity to apply your strengths in an environment that encourages Safety Integrity Respect and Excellence we invite you to explore this opportunity with us!

Location: Calgary

Department: Public Affairs

Reports to: Vice President Public Affairs

Worker Type: Employee

Schedule Type: Full Time

Work Setting: In-Office

Trans Mountain is seeking a collaborative motivated and values driven individual to join our dynamic team as an Executive this position you will provide high-level administrative and communications support to the Public Affairs team. The role operates in a fast-paced dynamic environment where being proactive discretion agility and professionalism are key to success.

Key Responsibilities

• Respond to activities issues and initiatives that often require creative problem-solving.
• Manage a high volume of inbound and outbound communications coordinates meetings and schedules and supports strategic planning and logistics.
• Manage calendar meetings travel arrangements expense reports and follow-up on outstanding items.
• Oversee and track departmental budgets.
• Work with finance rep on Quarterly forecasting.
• Serve as the first point of contact for the Public Affairs department engaging with internal stakeholders Trans Mountain Executives media government representatives and the general public.
• Support the purchase and supply of promotional items and oversee the Trans Mountain merchandise store.
• Maintain the Public Affairs Leadership SharePoint site ensuring timely posting and organization of documents.
• Assist the VP in planning Leadership Strategic Planning sessions including agenda development note-taking and document management via SharePoint.
• Support special projects ad hoc research and requests.

Qualifications and Professional Experience

• Completion of a high school diploma is required; postsecondary coursework in business administration communications or a related field is considered an asset.
• 10 years of experience as an Executive Assistant or administrative support role preferably within Communications or Public Affairs in a corporate environment.
• Experience in Oil & Gas industry is an asset.
• Advanced proficiency in Microsoft Office Suite including Visio D365 PowerPoint and SharePoint.
• Experience using financial applications such as Cognos and Smart Office.
• Desktop publishing skills are an asset.
• Event planning and media experience are an asset.
• Committed to the highest level of integrity and confidentiality.
• Flexible and ability to adjust as needed to competing demands.
• Strong interpersonal skills and the ability to build relationships at different levels within the organization and a necessity in helping to resolve conflicts and issues.
• Ability to demonstrate tact diplomacy and professionalism and exercise discretion.
• Strong communication skills both verbal and written strategic thinker and problem solver.
• Ability to plan and coordinate conferences/events.
• Ability to work independently and yet be a dedicated and committed team player.
• Detail-orientated and superior time management and organizational skills.
• Ability to execute work efficiently and effectively.
• Comfortable and confident working in a fast-paced office environment.

Working Conditions

• May need to provide support outside of regular business hours and/or on the weekend.

Application

Candidates may submit their application in English or French. To apply in French please use our French careers site: Careers (French)

At Trans Mountain we believe in an inclusive accessible and barrier free recruitment and selection process for all applicants. If you require an accommodation at any point in the process please contact us at: or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy or the designated Talent Acquisition Advisor. Accomodation requests will not affect the assessment of your application or candidacy.

We Build Careers and Pipelines That Last

Our story is about determination resourcefulness and resilience. Its about charting our own course finding innovative solutions to challenging problems and doing the right thing. It was true when Trans Mountain became a company in 1951 and its just as true today. We welcome new members to our team that embrace the qualities in our story that thrive on the new path and directions we take. Our culture is one of care and taking our responsibilities seriously. If you would like to contribute to our culture then join our journey.

A Rewarding Opportunity

We offer:

• Valuable experience providing opportunity for professional development and career advancement;
• An opportunity to engage with and learn from some of the most talented and experienced people in the business;
• Competitive compensation;
• Comprehensive benefits programs including flexible benefits pension and savings plans;
• A place to share a sense of purpose and build relationships;
• Meaningful work that makes a difference;
• An opportunity within the Canadian energy industry.

We value:

• The health safety and wellness of everyone working in our company;
• Meaningful participation from Indigenous and local communities;
• The commitment and resilience of our people;
• Collaboration and achieving success together.

In keeping with Trans Mountains commitment to maximize benefits for communities priority will be given to qualified candidates from Indigenous local and regional communities along the Trans Mountain pipeline corridor.

In Alberta the pipeline system spans the traditional territories of Treaty 6 7 and 8 and the Métis Nation of Alberta (Zone 4).

In British Columbia the system crosses the traditional territories of numerous First Nations that are affiliated with the Secwepemc Dakelh (Carrier) Nlakapamux Syilx/Okanagan Interior and Coast Salish Stó:lo as well as the Métis.

Trans Mountain also operates through 15 First Nation Reserves located within the region spanning the BC interior through Fraser Valley.

Our Commitment to Inclusion Diversity Equity and Accessibility (IDEA)

Trans Mountain is committed to fostering inclusion diversity equity and accessibility. The diverse viewpoints and cultural knowledge that our employees bring to work enrich our organizations collective cultural understanding which is reflected in the work we do every day. We strive to create an environment that is free of barriers to promote full participation in the workplace. Trans Mountain welcomes new team members from traditionally underrepresented groups including but not limited to women Indigenous Peoples members of racialized groups persons with disabilities and members of the 2SLGBTQI community.