VP, Project Management

The Vice President of Project Management at Active International will provide strategic leadership and operational oversight for the companys enterprise-wide project portfolio guiding a small high-impact team responsible for governing and enabling concurrent initiatives across technical and operational groups. This role will establish and enforce standardized project management methodologies stage-gates and compliance frameworks to ensure consistency quality and accountability across the organization. The VP will maintain a consolidated view of the project pipeline lead intake and prioritization based on strategic value ROI and capacity and proactively manage portfolio-level risks dependencies and bottlenecks. Serving as a key partner to senior leadership this role will deliver clear executive visibility through rigorous reporting dashboards and analytics ensure data integrity across PM and operational systems and drive continuous improvement through audits post-mortems and the adoption of best practices that support Actives business objectives and growth.

The AMS Project Management Office follows a Controlling design from the Supportive / Controlling / Directive project management model. Other departments will manage project execution while the central PMO is responsible for oversight including leadership team reporting prioritization risk assessments and quality assurance. The PMO team will also be responsible for supporting project teams with thought leadership and technical solutions that can improve project tracking and execution.

The ideal candidate will bring 10 years of progressive project and portfolio management leadership experience with a proven track record overseeing large complex portfolios in a media agency or similarly fast-paced cross-functional environment. They will have successfully built and enforced enterprise PMO governance standardized methodologies and stage-gate processes that improved delivery predictability compliance and stakeholder confidence.

Essential Duties and Responsibilities

• Governance & Process Compliance

o Define and maintain standardized project management methodologies

o Enforce stage-gates approval flows and documentation standards.

o Conduct periodic audits of project plans and deliverables

o Ensure teams follow agency-wide compliance legal and quality requirements

• Portfolio & Pipeline Management

o Maintain a consolidated view of all active and upcoming initiatives

o Support prioritization based on strategic value ROI and capacity

o Monitor portfolio-level dependencies and bottlenecks

o Oversee the intake process for new projects or campaigns

• Risk Management & Health Monitoring

o Identify project risks early and maintain a structured risk register

o Monitor project health including schedule scope and stakeholder alignment

o Escalate issues and propose mitigation or resolution paths

o Conduct post-mortems and implement learnings across teams

• Reporting Analytics & Executive Visibility

o Provide ongoing portfolio reports to senior leadership

o Standardize dashboards for utilization pacing risks change history and costs

o Ensure data integrity across PM time-tracking and operational systems

o Own configuration and standards for project management tools.

• AI Expertise: Using currently available or bespoke AI tools to help business units reduce workload speed time to insights save money.

• 10 years experience in project program or portfolio management with at least 5 years in a senior leadership or PMO leadership role
• Bachelors degree required; MBA PMP PgMP or equivalent certification strongly preferred
• Hands-on experience selecting configuring and governing project management and time-tracking tools (e.g. Jira Smartsheet Workfront Asana or similar)
• Experience in media agency marketing services or similarly complex deadline-driven environments preferred
• Experience with projects related to maintenance and continuity for ERP finance and HR systems is a plus
• Experience with projects related to maintenance and continuity for media stewardship systems and mar tech products is a plus
• Demonstrated success establishing enterprise-wide project management frameworks governance models stage-gates and compliance standards
• Strong portfolio and pipeline management expertise including intake prioritization capacity planning and dependency management
• Advanced reporting and analytics capabilities with a track record of delivering clear actionable dashboards and insights to senior leadership
• Exceptional executive communication stakeholder management and change leadership skills

Technical Skills:

• Advanced proficiency with enterprise PM platforms including Jira and Asana
• Time-tracking resource management and utilization systems
• Experience with dashboarding tools including Power BI

Travel

• This position does not require regularly scheduled travel.
  
  

Unfortunately we are unable to sponsor or take over sponsorship of an employment Visa at this time.

The salary for this role is $200000. The successful candidates salary will depend on the actual ranges of current employees in the subject position market considerations budgetary considerations geography as well as the candidates skill set level of experience and qualifications. AMS offers a very competitive benefits package inclusive of medical coverage dental vision disability 401k paid time off community engagement opportunities great colleagues and great learning opportunities.