Accounts Payable Administrator

Calgary - Canada

Monthly Salary: Not Disclosed

Posted on: 4 days ago

Vacancies: 1 Vacancy

Job Summary

Back to all jobs at Heritage Park

Accounts Payable Administrator

Job Title: Accounts Payable Administrator

Department: Finance & Strategic Operations

Position Type: Full-time Permanent

Hours: 35 hours per week

Expected Start Date: April 6 2026

Application Deadline: March 12 2026

What we offer:

Flexible work arrangements
Comprehensive Benefits package includes Extended Health Care Dental Benefits Basic Life Insurance Accidental Death and Dismemberment Short-Term and Long-Term Disability and Employee and Family Assistant Program (EFAP)
Employer-matched Pension Plan at 5%
Generous paid time off including Vacation days Sick Time
Working in a beautiful park setting
Free entrance to the Park including to our many public special events
Employee discounts on food and retail items and free parking

Who We Are:

Heritage Park is Canadas largest living history museum and offers visitors a chance to experience life in Western Canada from the 1860s to the early 1950s. The park features historical buildings costumed interpreters working antiques and various exhibits that provide insight into the regions past.

Job Overview:

The Accounts Payable Administrator is responsible for the accurate timely and compliant processing of all accounts payable transactions for Heritage Park. This role ensures invoices and payments are processed in accordance with internal controls nonprofit accounting standards privacy legislation and organizational policies.

The Accounts Payable Administrator works closely with internal departments and external vendors to ensure financial documentation is complete properly authorized accurately coded and paid within established timelines. This role supports strong vendor relationships and contributes to the integrity of the Parks financial operations.

Responsibilities:

Accounts Payable Administration (60%)

Receive review verify and process vendor invoices in a timely and accurate manner.
Ensure proper authorization coding and supporting documentation for all payments in alignment with budgets and the chart of accounts.
Prepare and process electronic payments cheques and other disbursements in accordance with established payment schedules.
Perform vendor statement reconciliations and resolve discrepancies in coordination with departments and vendors.
Respond to vendor inquiries regarding payment status and resolve issues professionally and efficiently.
Maintain accurate vendor records within Business Central including setup of new vendors and updates to existing accounts.
Monitor accounts payable aging and ensure timely payment to maintain positive vendor relationships.
Ensure compliance with internal financial controls and approval workflows.

Financial Data Entry & Record Maintenance (25%)

Enter and maintain accurate financial data in Business Central including invoice entries and adjustments.
Review entries against source documentation to ensure accuracy and completeness.
Maintain organized digital and physical filing systems for accounts payable documentation.
Scan digitize and archive financial records in accordance with retention policies and privacy legislation.
Support audit documentation preparation by ensuring invoices and supporting files are complete and accessible.

Reconciliation & Audit Support (20%)

Assist with monthly reconciliation of accounts payable sub-ledger to the general ledger.
Support credit card reconciliations and expense report processing.
Assist in month-end and year-end closing activities related to payables.
Identify discrepancies process gaps or improvement opportunities and escalate to Finance leadership.
Support internal and external audits by compiling documentation and responding to information requests.

Team & Stakeholder Support

Provide professional timely communication to internal departments and external vendors.
Act as the primary point of contact for accounts payable inquiries.
Demonstrate discretion and confidentiality when handling financial and sensitive information.
Contribute to a collaborative solutions-focused Finance team environment.

Organizational Excellence and Wellbeing

Contribute to inspiring and immersive experiences at the Park by engaging in Heritage Park initiatives that align with our mission and vision ensuring authenticity in our historical setting and stories.
Actively support a positive work environment by creating an atmosphere of inclusion engagement belonging and fulfillment for employees and volunteers in line with Heritage Park values.
Recognize all contributors to our community as integral to our success fostering a sense of community and collaboration.
Demonstrate responsible stewardship of our people collections and financial assets by driving growth with innovation transparency and financial sustainability while embracing our historical assets and recognizing all contributors.
Demonstrate commitment to workplace health and safety by complying with Heritage Parks Health Safety and Environment Management System (HSEMS) following safe work practices reporting work-related incidents injuries and hazards participating in employer training and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy.

Required Qualifications:

Organizational Excellence and Wellbeing
Contribute to inspiring and immersive experiences at the Park by engaging in Heritage Park initiatives that align with our mission and vision ensuring authenticity in our historical setting and stories.
Actively support a positive work environment by creating an atmosphere of inclusion engagement belonging and fulfillment for employees and volunteers in line with Heritage Park values.
Recognize all contributors to our community as integral to our success fostering a sense of community and collaboration.
Demonstrate responsible stewardship of our people collections and financial assets by driving growth with innovation transparency and financial sustainability while embracing our historical assets and recognizing all contributors.
Demonstrate commitment to workplace health and safety by complying with Heritage Parks Health Safety and Environment Management System (HSEMS) following safe work practices reporting work-related incidents injuries and hazards participating in employer training and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy.

Hours of Work:

The standard hours for this position are 35 hours per week;
The schedule will generally be five consecutive days per week (Monday to Friday); and
Occasional holiday evening and weekend work may be required

Please visit our careers page to see more job opportunities.

Required Experience:

Unclear Seniority

Back to all jobs at Heritage ParkAccounts Payable AdministratorJob Title: Accounts Payable AdministratorDepartment: Finance & Strategic OperationsPosition Type: Full-time PermanentHours: 35 hours per weekExpected Start Date: April 6 2026Application Deadline: March 12 2026What we offer:Flexible work ...

Back to all jobs at Heritage Park

Accounts Payable Administrator

Job Title: Accounts Payable Administrator

Department: Finance & Strategic Operations

Position Type: Full-time Permanent

Hours: 35 hours per week

Expected Start Date: April 6 2026

Application Deadline: March 12 2026

What we offer:

Flexible work arrangements
Comprehensive Benefits package includes Extended Health Care Dental Benefits Basic Life Insurance Accidental Death and Dismemberment Short-Term and Long-Term Disability and Employee and Family Assistant Program (EFAP)
Employer-matched Pension Plan at 5%
Generous paid time off including Vacation days Sick Time
Working in a beautiful park setting
Free entrance to the Park including to our many public special events
Employee discounts on food and retail items and free parking

Who We Are:

Job Overview:

Responsibilities:

Accounts Payable Administration (60%)

Receive review verify and process vendor invoices in a timely and accurate manner.
Ensure proper authorization coding and supporting documentation for all payments in alignment with budgets and the chart of accounts.
Prepare and process electronic payments cheques and other disbursements in accordance with established payment schedules.
Perform vendor statement reconciliations and resolve discrepancies in coordination with departments and vendors.
Respond to vendor inquiries regarding payment status and resolve issues professionally and efficiently.
Maintain accurate vendor records within Business Central including setup of new vendors and updates to existing accounts.
Monitor accounts payable aging and ensure timely payment to maintain positive vendor relationships.
Ensure compliance with internal financial controls and approval workflows.

Financial Data Entry & Record Maintenance (25%)

Enter and maintain accurate financial data in Business Central including invoice entries and adjustments.
Review entries against source documentation to ensure accuracy and completeness.
Maintain organized digital and physical filing systems for accounts payable documentation.
Scan digitize and archive financial records in accordance with retention policies and privacy legislation.
Support audit documentation preparation by ensuring invoices and supporting files are complete and accessible.

Reconciliation & Audit Support (20%)

Assist with monthly reconciliation of accounts payable sub-ledger to the general ledger.
Support credit card reconciliations and expense report processing.
Assist in month-end and year-end closing activities related to payables.
Identify discrepancies process gaps or improvement opportunities and escalate to Finance leadership.
Support internal and external audits by compiling documentation and responding to information requests.

Team & Stakeholder Support

Provide professional timely communication to internal departments and external vendors.
Act as the primary point of contact for accounts payable inquiries.
Demonstrate discretion and confidentiality when handling financial and sensitive information.
Contribute to a collaborative solutions-focused Finance team environment.

Organizational Excellence and Wellbeing

Contribute to inspiring and immersive experiences at the Park by engaging in Heritage Park initiatives that align with our mission and vision ensuring authenticity in our historical setting and stories.
Actively support a positive work environment by creating an atmosphere of inclusion engagement belonging and fulfillment for employees and volunteers in line with Heritage Park values.
Recognize all contributors to our community as integral to our success fostering a sense of community and collaboration.
Demonstrate responsible stewardship of our people collections and financial assets by driving growth with innovation transparency and financial sustainability while embracing our historical assets and recognizing all contributors.
Demonstrate commitment to workplace health and safety by complying with Heritage Parks Health Safety and Environment Management System (HSEMS) following safe work practices reporting work-related incidents injuries and hazards participating in employer training and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy.

Required Qualifications:

Organizational Excellence and Wellbeing
Contribute to inspiring and immersive experiences at the Park by engaging in Heritage Park initiatives that align with our mission and vision ensuring authenticity in our historical setting and stories.
Actively support a positive work environment by creating an atmosphere of inclusion engagement belonging and fulfillment for employees and volunteers in line with Heritage Park values.
Recognize all contributors to our community as integral to our success fostering a sense of community and collaboration.
Demonstrate responsible stewardship of our people collections and financial assets by driving growth with innovation transparency and financial sustainability while embracing our historical assets and recognizing all contributors.
Demonstrate commitment to workplace health and safety by complying with Heritage Parks Health Safety and Environment Management System (HSEMS) following safe work practices reporting work-related incidents injuries and hazards participating in employer training and adhering to policies including the Code of Conduct and the Workplace Violence and Harassment policy.

Hours of Work:

The standard hours for this position are 35 hours per week;
The schedule will generally be five consecutive days per week (Monday to Friday); and
Occasional holiday evening and weekend work may be required

Please visit our careers page to see more job opportunities.

Required Experience:

Unclear Seniority