Placement Coordinator

Founded in 2003 and unified under the Trio Workforce Solutions brand in 2025 Trio brings decades of staffing workforce strategy and technology expertise together under one purpose: smarter workforce management.

Recognized by Everest Group as a 2025 Major Contender and Star Performer for VMS and MSP capabilities Trio delivers a transparent technology-driven approach to workforce strategy. Through proprietary solutions like Trio VMS the Locums module and Trio Shifts we help healthcare organizations centralize operations reduce labor costs and expand access to quality providers nationwide.

The Placement Coordinator plays a critical role in supporting provider placement operations and ensuring seamless execution of supplemental staffing assignments nationwide. This position partners closely with the Relationship Manager (RM) tofacilitatesuccessful provider placementsmaintaindata accuracy within the Trio system and support agency and client communications throughout the assignment lifecycle.

The Placement Coordinator serves as a central operational contact for agencies and clients ensuringtimelysubmissions interview coordination assignment confirmations schedule management and documentation compliance. This role requires strong organizational skills attention to detail process ownership and a customer-service mindset to drive operational efficiency and client satisfaction.

Principal Responsibilities:

Provider Placement & Submission Management

• Buildmaintain and update job requisitions within Trio ensuring all job details areaccurate complete and current (rate types certifications/licenses shift/schedule details open dates contact notes etc.).

• Manage the name-clear process to confirm candidate eligibility and prevent duplicate submissions.

• Prepare andsubmitcandidate presentations to clients ensuring:

• Accurate rate types and shift types

• Required certifications and licenses

• Travel reimbursement details (if applicable)

• Compliance with all client-specific requirements

• Review and process candidate submissions for open positions.

• Serve as a key point of contact for agency partnersregardingjob openings submission status and client feedback.

• Conduct follow-ups with agencies and candidates to confirm interview availability acceptance and next steps.

Interview & Offer Coordination

• Coordinate and schedule interviews between clients and candidates.

• Ensuretimelycommunication and follow-up throughout the interview and offer process.

• Assistin processing candidate offers and confirming assignment details.

Assignment & Schedule Management

• Generate and distribute Assignment Confirmations (Confirmation Letters).

• Create initial confirmation letters.

• Add remove or cancel shifts as needed.

• Ensureaccuraterate types pay rates and shift details.

• Send confirmations for required signatures.

• Share responsibility for shift management and assignment extensions for supplemental staff.

• Assistin building expanding or updating schedules including adding or removing coverage dates.

• Track and verify timesheets to ensureaccuratebilling and payment processing.

• Distribute timesheets toappropriate clientand agency contacts for signature.

Systems & Data Management

• Maintainaccurateorder entry and candidate records within Trio.

• Ensuredocumentationcompliance and data integrity throughout the placement lifecycle.

• Monitor open dates job status updates and workflow timelines to support productivity goals.

Client & Internal Partnership

• Be client- and vendor-facing in day-to-day placement activities.

• Join client and agency partnership calls alongside the RM/PM team as needed.

• Support the Relationship Manager by:

• Communicating updates

• Resolving process-related issues

• Managing client-related responsibilities in the RMs absence

• Provide administrative support across the organization as needed to support operational success.