Procurement Associate

March 6 2026

H (no hardship)

FamilyFamily

GS6

General Service

Reason

Regular > Regular Assignment

Procurement Associate

Organizational Setting and Work Relationships
The Procurement Associate manages and supports all activities pertaining to the procurement function including planning tendering evaluation award and contract administration within the area of responsibility (AoR).
The incumbent is supervised by a relevant higher-level position and receives regular guidance and instructions from the supervisor on successive steps. The incumbent may supervise some support staff. The incumbent maintains regular contact on a working level on routine issues with other UNHCR offices UN agencies NGOs government partners and commercial contractors in the area to facilitate performing the procurement function. The duty of the incumbent is to support implement and monitor procurement activities assigned within the geographical area covered while exercising efficiency in the use of the available resources.

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities in line with the regulatory framework of UNHCR which includes the UN Charter UN Staff Regulations and Rules UNHCR Policies and Administrative Instructions as well as relevant accountability addition staff members are required to discharge their responsibilities in a manner consistent with the core functional cross-functional and managerial competencies and UNHCRs core values of professionalism integrity and respect for diversity.

Duties
- In compliance with procurement rules and procedures support the related procurement activities to facilitate UNHCR end to end processes resulting in a timely and quality delivery of goods and services to persons of concern.
- Apply UNHCRs sourcing & procurement strategy when planning and/or purchasing commodities and services.
- Liaise with relevant clients prepare short mid and long-term procurement plans.
- Examine purchase requests to ensure conformity and liaise with requesters when necessary.
- Prepare and issue Requests for Quotation as well as formal tender documents when and if required.
- Actively support Evaluation Committees within the AoR.
- Produce bid tabulations and prepare Purchase Orders for approval.
- Dispatch approved Purchase Orders and follow-up with the delivery of ordered commodities and services.
- Liaise with relevant suppliers and address inquiries within the AoR.
- Provide information on all procurement activities within the AoR.
- Provide guidance and advice on UNHCR procurement policies and procedures to support and assist requesting operations HQ entities and others as applicable.
- Maintain accurate and comprehensive records on procurement activities and provide reports and updates periodically and on request. Compile statistical information on procurement related matters that will assist in decision making.
- Oversee and provide guidance on procurement by Partners as well as evaluation of Partners procurement capacity. Participate in Multi-Functional Teams (MFTs) formally reviewing Partners qualification.
- Support CBI activities within AoR.
- Disseminate and promote UNHCRs global policies standards and guidance on procurement management.

In the Regional Bureaux
- Track global Procurement KPIs for the region and assist in preparation of regional ones as required.
- Track the progress of specific operations and provide guidance that ensures timely implementation.
- Monitor all periodic and ad-hoc procurement exercises set by Regional Bureau or HQ and provide relevant reports to senior managers.
- Administer contracts set up at Bureau level and update the vendor performance evaluation in consultation with the Contract Manager
- Ensure vendor information are accurately encoded in the Enterprise Resource Planning (MSRP);
- Contribute to the elaboration of the procurement plan for the Regional Bureau.
- Assist Country Operations in MSRP management within the AoR..
- Assist in coaching and advising clients and procurement colleagues as/if requested.
- Support the analysis of country financial reports and work with the senior staff to address areas relating to procurement aspects of Operations.
- Support the country needs assessment plans and assist in combining them into regional procurement plans and monitor their timely implementation and changes based on operational needs.
- Support implementation of rules instructions and operating procedures communicated from HQ to Country Offices. Organize training sessions and workshops.

In the Country Operations
- Ensure local liaison to effectively support procurement activities.
- Procure goods and services in accordance with UNHCR rules and regulations as well as country-specific SOPs;
- Coordinate procurement activities of UNHCR Partners and/or contractors within the AoR ensure that they understand and adhere to relevant UNHCR rules and procedures.
- Assist in vendor evaluation and preparation of submissions to relevant CoCs.

- Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks issues and concerns to a supervisor or to relevant functional colleague(s).
- Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level
For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher

Field(s) of Education
Not applicable

Certificates and/or Licenses
Supply Chain Procurement Administration Business Administration
Economics Law Engineering Trade
Marketing or a related field
(Certificates and Licenses marked with an asterisk* are essential)

Relevant Job Experience
Essential
Procurement Supply Chain Management and/or relevant experience

Desirable
Other UN procurement training - such as IAPSO and UNPD.

Functional Skills
SC-Supply Planning
SC-Public procurement
SC-Fleet Management
IT-Computer Literacy
SC-PeopleSoft Supply Chain Management
SC-Customs clearance
SC-Logistics
SC-Warehouse Management
SC-Asset Management
(Functional Skills marked with an asterisk* are essential)

Language Requirements
For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English.
For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language.
For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English.

All UNHCR workforce members must individually and collectively contribute towards a working environment where each person feels safe and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse harassment including sexual harassment sexism gender inequality discrimination and abuse of power.

As individuals and as managers all must be proactive in preventing and responding to inappropriate conduct support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise.

This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening shortlisting and selection of candidates.

The role will support GSS Supply transactional activities inter alia including but not limited to processing purchase requests conducting secondary bidding when applicable responding to requests for information and/or analysis and managing contract registration while ensuring timely followup with requesters. The incumbents will also maintain accurate documentation in line with UNHCR procurement standards assist with stakeholder communication and ensure that all transactions comply with established workflows and requirements.

Additional information:
Candidates are expected to have the right to work in Hungary. UNHCR does not facilitate the obtaining of the visa for recruitment.

For G6 - 3 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher.

NOTE: A completed and relevant minimum first level university degree (equivalent to BA or higher) shall count in full (100%) towards the required years of work experience. Priority will be given to eligible applicants meeting the full requirements.

Remuneration:
In case of appointment a competitive compensation and benefits package is offered.

G6 - Salary range: NET 806457 HUF - NET 944644 HUF.

Benefits:

Annual leave: UNHCR staff members holding a fixed-term appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year).

Pension system: Staff members holding a fixed-term appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF).

Health insurance plan: locally recruited staff members in Budapest will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members.

Shortlisted candidates may be required to sit for a test. No late applications will be accepted. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability gender identity marital or civil partnership status race colour or ethnic and national origins religion or belief or sexual orientation. UNHCR does not charge a fee at any stage of the recruitment process (application interview meeting processing training or any other fees).

English

Operational context

Occupational Safety and Health Considerations:

Nature of Position:

Living and Working Conditions:

Additional Qualifications

Skills

IT-Computer Literacy SC-Asset Management SC-Customs clearance SC-Fleet Management SC-Logistics SC-PeopleSoft Supply Chain Management SC-Public procurement SC-Supply Planning SC-Warehouse Management

Certifications

Administration - Other Economics - Other Engineering - Other Law - Other Logistics - Other Marketing - Other Procurement - Other Supply Chain - Other Trade - Other

Competencies

Accountability Analytical thinking Client & results orientation Commitment to continuous learning Communication Managing resource Organizational awareness Planning & organizing Teamwork & collaboration Technological awareness

Additional Information

This position doesnt require a functional clearance