Contracts Administrative Assistant Nashville, TNHybrid

Position Description & Responsibilities:
The Tennessee Department of Health Division of Family Health and Wellness is currently accepting applications for Administrative Services Assistant (ASA 3). This position will be in theSupplemental Nutrition Program (SNP) Section. This ASA 3 positionassiststheAdministrative Services Assistant 4 Section Chief andProgram Directorswith the day-to-day administrative responsibilities of theSNPprogram including coordination ofspecial eventsand projects as required.

Duties include:

Provide administrative support including preparation of reports forms and administrative tasks related to preparing purchase orders travel authorizations and expense requests.

Submit and complete printing requests.

Prepare contract documents including scope of services and budgets.

Assist contract agencies with budget development.

Process invoices to ensuretimelyvendor payment; andmaintainExcel Invoice spreadsheets.

Provide administrative duties including typing word processing and general office support.

Provide support in scheduling planning and development; order supplies and process travel claims and invoices.

Assist in planning trainings and events byassistingwith PH-3969 development contacting trainers coordinating meeting spaces and creating training materials.

Provide support to theASA 4;maintainand update SharePoint H: Drive and other databases as assigned.



Ensure that all administrative processes adhere tostateand federal policies rules and regulations.

Monitor the sub-recipients grant budget and expenditures.

Assist with checking sub-recipients budget and funding revisions.

Provide assistancewith the WIC Hotline.

Desirable Skills:
Ability to communicate effectively both orally and in written communications.
Must be detail-oriented and highly organized with the ability to work independently with minimal supervision.
Must have the ability to work and communicate effectively with peers superiors subordinates agency personnel.
Must have working knowledge of Microsoft Office Programs (Word Excel PowerPoint SharePoint Outlook etc.).

Minimum Qualifications:
Associates degree AND experience equivalent to one year of increasingly responsible full-time professional staff administrative experience.
Substitution of Experience for Education:Qualifying full-time increasingly responsible sub professional or paraprofessional.

Work Environment:

This is a hybrid position with quarterly in-person attendance and discretionary in-person attendance in Nashville -person attendance isrequiredon first day of employment for laptop deployment and orientation. Travel to TN Dept of Health central office in Nashville is working hours are Monday - Friday 8:00AM CST to 4:30PM CST 37.5 hours per week reflective of typical state government office hours.

This position is funded through federal grants renewable through8/30/2026 and is dependent on funding availability foradditionalrenewal.