Office Administrator #2893
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Job Location:
Cleveland, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
What We Offer:
Our excellent salary and benefits package includes medical dental vision life insurance short and long-term disability coverage education reimbursement 401(k) performance bonuses and an employee stock program. Employee Resource Groups and Programs offered include the Young Professionals Group Women at Wade Trim The Inclusion Experience Professional Development Leadership Development Rotation Program Mentor Program Sustainability Program and Wellness Program.
Position Description:
We are looking for an Office Administrator to join our Administration to improve infrastructure in our Cleveland office. The candidate must have a high school diploma and have seven to ten years of related office experience. The candidate must also be self-motivated work well with others and have excellent writing organizational and communication skills.
Typical responsibilities include:
- Manage requests submitted through the Administrative Support Desk ticketing system ensuring timely proofreading formatting and finalization of documents such as transmittals memorandums correspondence agreements amendments reports meeting agendas meeting minutes and contract specifications.
- All administrative correspondence should be saved in ProjectWise to ensure a centralized secure and auditable record of project communications. Storing emails letters meeting minutes and related documents in the system to help maintain version control supports regulatory compliance and ensures all team members have access to the most current and complete information.
- Prepare and distribute outgoing documents via regular United States Postal Service and United Parcel Service ensuring accurate addressing proper packaging and selection of appropriate shipping methods. Track shipments maintain mailing records and coordinate delivery timelines to ensure timely and secure receipt of materials.
- Oversee all building functions including landscaping maintenance invoice payments HVAC office equipment management and supply orders.
- Budget management for office location including third-party vendors.
- Serve as acting safety lead for office location by conducting monthly safety inspections maintaining and updating Safety Data Sheets (SDS) and exercising sound judgment and discretion to address and resolve safety concerns as they arise.
- Serve as acting office receptionist managing front-desk operations including greeting and assisting visitors answering and directing phone calls coordinating client interactions scheduling and supporting meetings order catering and preparing conference rooms to ensure meetings run smoothly.
- Maintain local and corporate office administration policies and procedures.
- Implement and maintain office administration projects.
- Identify compliance of policies and procedures by office personnel.
- Maintain and recommend budgets for indirect expenses/capital expenditures.
- Review and approve office supply purchase orders in accordance with standard purchasing procedures.
- Maintain all office furniture and equipment except for computer-related equipment.
- Maintain office inventory list/database.
- Oversee record retention procedures with regards to file audits.
- Assist the project manager with contract reviews.
- Organize office/event functions (i.e. client entertainment technical functions engineering firm week summer BBQ holiday party etc.).
- Assist Corporate groups as needed.
- Research special projects as assigned.
- Maintain a safe working environment.
Education:
- High school diploma
Skills/Experience:
- 7-10 years of related experience
- This position requires strong leadership and communication skills and excellent organizational skills to accommodate multiple tasks simultaneously.
- This position requires a professional demeanor when dealing with all individuals at all levels. Must be easily understood by other employees clients and vendors.
- Microsoft Office software (Word Excel Outlook etc.) including the following:
- Personal computer.
- Multi-line telephone system.
- Multi-functional printer.
- Postage machine.
About Wade Trim:
Wade Trim is committed to maximizing the value of infrastructure investments. Weve been solving complex engineering challenges for a century. We customize our work approach to fit each project using a collaborative friendly style to deliver solutions our clients can stand behind.
Our supportive culture recognizes and strives to fulfill collective client company and individual needs. Mentoring and building skills of Wade Trim staff is a priority. Frequent interaction among staff is encouraged company leadership is easily accessible and opportunities are provided for staff to help shape the firms future through strategic planning.
To solve our clients toughest challenges weve devoted ourselves to delivering innovative solutions. Our Office of Applied Technology (OAT) is dedicated to seeking new technologies or ways to apply existing technologies to enhance value to our clients and positively impact communities. All staff are encouraged to share ideas and suggestions for innovative technologies or processes to adopt. This open-minded approach enables us to advance technology foster innovation and stay ahead of our clients needs.
Wade Trims success is shared by the employees that make it happen. Since our beginning our firm has been 100% employee owned. This cultivates an ownership mindset that benefits our work approach collaborative culture and ability to deliver client solutions. We believe employee ownership drives the sustainability and growth of our firm and provides all our employees with opportunities for financial success.
If you are looking for a challenging and rewarding career in a friendly environment please submit your resume by visiting the Careers section of our website at Trim is an Affirmative Action/Equal Opportunity Employer.
Required Experience:
Unclear Seniority
Key Skills
- Office Manager Experience
- Microsoft Office
- Data Entry
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Microsoft Excel
- Filing
- Administrative Experience
- Microsoft Outlook Calendar
- Bookkeeping
About Company
At Wade Trim, we are committed to maximizing the value of your infrastructure investment. For nearly a century, we’ve been solving complex engineering challenges to create stronger communities.
