Company Secretary- Asia

About Us
GKN Automotive is the market leader in conventional all-wheel and electrified drive systems
and solutions. With a comprehensive global footprint we design develop manufacture and
integrate an extensive range of driveline technologies for over 90% of the worlds car
manufacturers.
Role purpose
The Company Secretary Asia will play a pivotal role in ensuring timely compliance with
company law provisions corporate governance standards and all statutory requirements
across the organization. This includes monitoring and coordinating compliance with relevant
laws (including labor RBI and FEMA) managing the proper conduct of board meetings and
AGMs and advising the Board on new legal requirements. The role will also focus on
maintaining high corporate governance standards including ABC and POSH compliance
implementing governance policies and providing compliance training across India.
The position is responsible for reviewing and managing contracts including drafting and
vetting legal agreements arbitration and conciliation documents as well as negotiating with
suppliers and addition the Company Secretary will lead effective litigation
management ensuring timely filings and coordination with external agencies and legal
bodies to resolve disputes and minimize legal risks.

Investigate all kinds of incidents and reports and provide expert advice to more senior
colleagues. Minimize risk exposures and ensure adherence with regulatory standards by
working with all internal functions to make sure compliance programs are properly
implemented.
Regulatory Affairs
Take responsibility for providing specific elements of the regulatory affairs service with
guidance from senior colleagues.
Document Preparation
Edit document in line with organizational style guidelines and prepare information for
publication.
Information and Business Advice
Provide specialist advice on the interpretation and application of policies and procedures
resolving queries and issues and referring very complex or contentious issues to others.
Recommendations
Advise managers how to apply a wide variety of existing procedures and precedents.
Corporate Governance
Support corporate governance practices aiding in policy enforcement and risk management
and contributing to transparent and ethical behavior.
Board Relationship
Develop and improve relationships with board members identifying priorities issues and
strategic challenges and preparing them for discussion. Work is focused on a significant
function or equivalent area of the business.
Contract Management
Deliver required outcomes by managing day-to-day relationships with contract service
providers while working within an established contract management plan.
Contract Requirements
Identify contract requirements and write specifications for a small portfolio or area of the
business for existing contracts and/or new contracts.
Audit Compliance
Manage a portfolio of audit assignments. Ensure that the team plans and delivers audits that
cover identified risk areas and that appropriate corrective actions are agreed on with
auditees. Resolve issues arising from audits and refer serious or contentious issues to the
audit program leader.
Litigation Management
Coordinate a specific set of legal cases ensuring efficiency effectiveness and cost
conscious processing.
Values & Behaviours
Ingenious: Manages complexity
Makes sense of complex high quantity and sometimes contradictory information to
effectively solve problems. For example looks at complex issues from multiple angles;
explores issues to uncover underlying issues and root causes; sees the main consequences
and implications of different options.
Collaborative: Builds trust
Gains the confidence and trust of others through honesty integrity and authenticity. For
example builds a team with an exemplary reputation for reliability and for meeting even
difficult commitments. Builds trust among people and groups by ensuring honest and up
front communication; maintains transparency.
Collaborative: Builds relationships
Builds partnerships and works collaboratively with others to meet shared objectives. For
example encourages coworkers and external partners to work together as a team and
makes sure they get credit for doing so. Encourages people to share their honest views
responds in a non-defensive way when they do.
Principled: Communicates effectively
Develops and delivers multi-mode communications that convey a clear understanding of the
unique needs of different audiences. For example listens attentively and takes an interest.
Keeps others well informed; conveys information clearly concisely and professionally when
speaking or writing.
Principled: Accountability
Holds self and others accountable to meet commitments. For example measures and tracks
teams and own performance and helps the team learn from success failure and feedback.
Adheres to and enforces goals policies and procedures.
Principled: Influence
Uses compelling arguments to gain the support and commitment of others. For example
convinces others through a variety of means and methods of persuasion including well
reasoned rationale. Recognizes when compromise is necessary and shifts approach to
accommodate others.
Principled: Manages challenging conversations
Steps up to address difficult issues saying what needs to be said. For example shares own
ideas and points of view openly regardless of potential criticism or risk; shows conviction
when faced with adversity and challenges; raises difficult topics to be sure they are
addressed.
Principled: Manages stakeholders
Anticipates and balances the needs of multiple stakeholders. For example shares
stakeholder feedback while inspiring others to consistently seek input and learn from their
internal and external stakeholders. Promotes an environment of high ethical standards and
cross-cultural sensitivity in working with all stakeholders.
Driven: Action oriented
Takes on new opportunities and tough challenges with a sense of urgency high energy and
enthusiasm. For example takes immediate decisive independent action to resolve issues
or problems. Persists as needed. Quickly and consistently identifies and pursues beneficial
new opportunities.
Driven: Prioritisation
Plans and prioritizes work to meet commitments aligned with organizational goals. For
example strengthens alignment and coordination between own work and others providing
well-sequenced activities and exact time frames. Foresees and resolves many potential
bottlenecks and delays.
Skills
Policy and Regulation
Works with full competence to interpret and apply knowledge of laws regulations and
policies in area of expertise. Typically works without supervision and may provide technical
guidance.
Data Collection and Analysis
Works with full competence to determine and analyze trends from data that is collected to
assist in compiling reports that will help in decision-making. Typically works without
supervision and may provide technical guidance.
Compliance software
Applies concepts of knowledge / skill without requiring supervision; also able to provide
technical guidance when required
Compliance and Regulatory Principles
Works with full competence to maintain a deep understanding and adherence to complex
regulatory frameworks and compliance requirements governing investment banking
activities. Typically works without supervision and may provide technical guidance.
Reporting
Works at an advanced level to create reports for various audiences as relevant in a lucid
and effective manner keeping in mind the purpose of reports. Typically works independently
and provides guidance.
Contract Management
Works with full competence to administer monitor and manage the provision of services in
line with an agreed contract. Typically works without supervision and may provide technical
guidance.
Contract Administration
Works with full competence to administer contracts effectively. Typically works without
supervision and may provide technical guidance.
Legal Communication
Works with full competence to communicate effectively on legal matters. Typically works
without supervision and may provide technical guidance.
Education
Bachelors Degree or Equivalent Level
Experience
Experience enables job holder to deal with the majority of situations and to advise others
(Over 3 years to 6 years)

The role further includes providing legal and compliance support to GKN Automotive
Bengaluru managing the GKN Trust compliance and overseeing corporate and internal
audits secretarial audits and IFC testing. The Company Secretary will ensure the timely
closure of follow-up points and compliance with all internal policies including Legatrix
compliance
Key responsibilities
Regulatory and Compliance Management