For more than 90 years The Link has helped youth and families on a journey to healing hope and better lives. The organization is dedicated to walking alongside children youth and families as an inclusive community strengthening and empowering a sense of being pride and purpose. With over 15 diverse programs The Link has a community of caring staff that work together to provide support through a 24-hour crisis line youth resource centers emergency shelters mobile crisis teams specialized foster care healing homes job readiness supports and Skills4Life. With a strong foundation within the community and a focus on connection unity and compassion the organization provides a vital link for youth and families in the province of Manitoba

SUMMARY: The Human Resources Associate provides professional and confidential administrative support to Human Resources. This incumbent act as a liaison between HR and employees ensuring smooth communication and prompt resolution of requests and questions.

PRIMARY RESPONSIBILITIES:

• Support all HR staff with administrative tasks
• Monitor and coordinate HR Inbox for general inquires resumes documentation etc. and forward to appropriate contact for follow up
• Retrieve date stamp and distribute incoming/outgoing mail courier requests
• Ensures the Human Resources SharePoint page is current and up-to-date
• Generates and sends form letters
• Updates and maintain HRMS for all areas of conditions of employment
• Maintains Work Break Orders and Averaging Permits (Employment Standards) for various programs
• Maintains confidential HR (Payroll) filing system
• Receive and review posting requests ensuring all required information is accurate. Upon approval post positions using the Applicant Tracking System. Distribute postings to external organizations.
• Create and maintain electronic competition folders
• Assists with collection of resumes compiling screening guides then forwarding competition files for screening
• Pre-screens potential candidates for interviews
• Requesting following up and processing Criminal Reference Check w/VS Child Abuse Registry Checks Adult Abuse Registry Check (if applicable) Prior Contact Checks (PCC) for all new employees and updates the HRMS
• Follow up on positive PCC checks with applicable agencies
• Provide clearance emails or status updates on new hires to Supervisors for ALL forms of required documentation
• Arrange new hire orientations for HR Consultants
• Prepare and assist with hire packages for new employees
• Tracks hire documents such as signed letters of offer benefit forms tax forms licenses education and training certificates
• Assists HR team in human resources workshops lunch & learns etc.
• Receives and updates tracker with reports from the Training Coordinator; including but not limited to First Aid/CPR NVCI Suicide Intervention Child and Adolescent Development Intro to Youth Care Practice; etc.

EXPERIENCE:

• Minimum 1-2 years administrative experience
• Experience working with databases
• Experience within the child welfare system is an asset
• Knowledge of Indigenous language and culture is an asset
• Excellent organizational and time management skills
• Intermediate computer proficiency: Windows MSOffice (Word Excel PowerPoint Outlook etc.)
• Excellent interpersonal organizational and communication skills
• Willingness to complete orientation and in-service training as per The Link policy
• Ability work independently and as part of a team
• Strives to create positive memorable client experiences
• Work collaboratively and cooperatively with all levels of HR Team
• Demonstrates effective listening techniques; ensures mutual understanding of current subject
• Sensitivity to confidential information
• Makes suggestions for improvements and focuses on tasks completion
• Manage Stress; able to work autonomously and remain calm under pressure
• Value Diversity
• Models organizational norms in the conduct of business activities
• Makes decisions in accordance with established guidelines or commonly accepted practice

EDUCATION:

• Graduate of a recognized business/office skills program or equivalent
• Education in Human Resources is an asset

CONDITIONS OF EMPLOYMENT:

• Satisfactory Criminal Record Check with Vulnerable Sector Search a clear Child Abuse Registry check with acceptable Prior Contact checks and a clear Adult Abuse Registry check all done within the last 3 months

HOURS OF WORK: Full-time - 35 hours per week. Primary work hours will be during the daytime - Monday to Friday from 8:30 am to 4:30 pm with a one-hour unpaid lunch (please note this position is located on-site only). However the role may require occasional evening or weekend work based on the needs of the organization.

HOW TO APPLY: Applicants must demonstrate in their resume and cover letter how they meet the requirements of the position. Please submit a cover letter and resume (in word or PDF).

APPLICATION DEADLINE: March 2 2026

Accommodations are available for applicants with disabilities upon request. If you are contacted by The Link regarding a job opportunity please know that you are welcome to request accommodation at any point in the process. All information received regarding accommodations will be kept confidential.

The Link is an equal opportunity employer Indigenous people women visible minorities and persons with disabilities are encouraged to apply. The Link is committed to developing and retaining a diverse workforce. We thank all applicants for their interest but only those selected for an interview will be contacted. For further information about our other employment and volunteer opportunities please visit

Please visit our careers page to see more job opportunities.