Senior Administrative Assistant to the Head School of Design
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Job Location:
Pittsburgh, PA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Carnegie Mellon Universitys School of Design is searching for a Senior Administrative Assistant to the Head to join their team. This is an exciting opportunity for someone who thrives in an interesting and challenging work environment. You will contribute to the department by providing a wide variety of administrative support including scheduling meetings facilitating events providing communication on behalf of the school and more.
Core responsibilities include:
Executive Strategy & Time Management
Strategically manage the Head of Schools complex calendar and high-volume schedulingrecognizing shifting time demands organizational priorities and understanding interpersonal dynamics.
Demonstrates extreme adaptability by quickly shifting gears to meet urgent unanticipated requests of the Head of School and navigates a demanding environment subject to frequent changes.
Arranges national and international travel and accommodations for the Head of School as well as invited speakers and visitors as needed.
Performs administrative tasks such as arranging meetings developing agendas ordering catering and preparing minutes to ensure coordinated efforts.
Prepares personal expense reimbursement and procurement card reconciliation for Head of School.
Strategic Project Management
Assists in facilitation of events. This may include but is not limited to securing space catering technology and equipment needs; communicating with various partners in regards to events.
Communicates and represents the School of Design through correspondence to key external stakeholders as requested by the Head of School. Plans organizes and executes School of Design events for alumni.
Academic Leadership Support
Works with the School Review Committee in managing all aspects of faculty reviews; creates templates compiles information solicits evaluation letters produces all required documentation for all Reappointment Promotion and Tenure (RP&T) cases through the Interfolio system.
Manages faculty job postings in Interfolio including; text uploads document organization and application review criteria. Coordinates multi-stage interview process and search committee meetings.
Other
Serve as backup for answering School of Design phones accepting deliveries greeting guests and other related office management duties as assigned.
Other duties as assigned
Adaptability excellence and passion are vital qualities within Carnegie Mellon University. We are in search of a team member who can effectively interact with a varied population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
You should demonstrate:
Excellent oral and written communication skills
Planning and organization skills
Ability to manage time well while working on multiple concurrent tasks
Qualifications:
Education: Associates degree preferred
Years of experience: 5-8 years of experience in administrative support role(s) preferred
A combination of education and relevant experience from which comparable knowledge is demonstrated may be considered.
Requirements:
Successful completion of a pre-employment background check
Additional Information:
Sponsorship : Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over the sponsorship of an employment visa for this opportunity. Carnegie Mellon is not a qualifying employer for the STEM OPT benefit: only
Joining the CMU team opens the door to an array of exceptional benefits.
Benefits eligible employees enjoy a wide array of benefits including comprehensive medical prescription dental and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits take well-deserved breaks with ample paid time off and observed holidays and rest easy with life and accidental death and disability insurance.
Additional perks include a free Pittsburgh Regional Transit bus pass access to our Family Concierge Team to help navigate childcare needs fitness center access and much more!
For a comprehensive overview of the benefits available explore our Benefits page.
At Carnegie Mellon we value the whole package when extending offers of employment. Beyond credentials we evaluate the role and responsibilities your valuable work experience and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; its about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization! Apply today!
Location
Pittsburgh PAJob Function
Administrative Support and CoordinationPosition Type
Staff RegularFull Time/Part time
Full timePay Basis
HourlyMore Information:
Please visit Why Carnegie Mellon to learn more about becoming part of an institution inspiring innovations that change the world.
Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran.
Required Experience:
IC
Key Skills
- Quicken
- Time Management
- Microsoft Office
- Microsoft Outlook
- Microsoft Word
- Office Experience
- Microsoft Powerpoint
- Microsoft Excel
- Sharepoint
- Administrative Experience
- Microsoft Outlook Calendar
- Word Processing
About Company
Carnegie Mellon University will have a transformative impact on society through continual innovation in education, research, creativity, and entrepreneurship. Our Mission To create a transformative educational experience for students focused on deep disciplinary knowledge, problem so ... View more
