Talent & Guest Travel Coordinator
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Job Location:
Buenos Aires - Argentina
Monthly Salary:
Not Disclosed
Posted on:
21 hours ago
Vacancies:
1 Vacancy
Job Summary
Job description
The Talent & Guest Travel Coordinator is responsible for managing all travel logistics for talent guests and key contributors across Playmaker podcasts and shows. This role ensures seamless efficient and cost-effective travel experiences supporting production schedules while providing a high-touch professional experience for all travelers. We will only consider applications in English with an English CV.
Key Responsibilities
Travel Booking & Logistics
Book and manage all flights hotel accommodations and ground transportation (car services rentals rideshare) for talent and guests.
Coordinate travel based on production schedules shoot locations and talent availability.
Monitor travel itineraries and proactively adjust bookings for delays cancellations or schedule changes.
Communication & Coordination
Serve as the primary point of contact for talent and guests regarding travel details.
Distribute clear itineraries confirmations and arrival instructions in advance of travel.
Coordinate with production talent managers and on-site teams to ensure alignment.
Must have iMessage
Budget & Cost Management
Source the most efficient and cost-effective travel options while maintaining comfort and reliability.
Track travel expenses and ensure bookings align with approved budgets. Submit invoices receipts and expense documentation in a timely manner.
Vendor & Partner Management
Work with airlines hotels and car service providers to secure preferred rates and reliable service.
Maintain relationships with trusted travel vendors and on-the-ground transportation partners.
Problem-Solving & Support
Troubleshoot travel issues in real time including missed flights delays rebookings and last-minute changes.
Provide on-call support during active travel and production days as needed.
Job requirements
2 years of experience coordinating travel logistics or operations (media entertainment sports or events preferred).
Strong attention to detail and organizational skills.
Ability to manage multiple itineraries simultaneously in a fast-paced environment.
Excellent written and verbal communication skills.
Calm solution-oriented mindset when handling last-minute changes.
Proficiency with travel booking platforms and expense tracking tools.
Flexible schedule with availability outside of standard business hours when productions require.
Preferred Skills
Experience working with talent executives or high-profile guests.
Familiarity with podcast production or live event workflows.
Knowledge of travel policies contracts and vendor negotiations.
- Buenos Aires Argentina
All done!
Your application has been successfully submitted!
Required Experience:
IC
Key Skills
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- Administration Support
About Company
Better Collective: Leading digital sports media group with top sports media brands and esports coverage. Stay updated on news and careers
