Office & Admin Coordinator (40-60)

At ZSR we are building a more sustainable future with Solskinour revolutionary solar facade. As we scale our internal processes need to be as smart as our hardware. We are looking for a reliable tech-savvy professional to join our Zurich team as an Office & Admin Coordinator. Your goal is to clean the sand out of our gears by building a solid operational foundation that allows the whole team to move faster.

This is a high-impact role for someone who values Life-First flexibility. Whether you are re-entering the workforce balancing family or pursuing other projects we value your organizational expertise and your ability to bring order to a fast-moving environment.

Tasks

Operations Excellence: Build and maintain our internal operating system using Google Workspace Odoo and HubSpot. You will ensure data is clean and workflows are efficient.

Institutional Liaison: Lead our administration regarding Swiss authorities insurance providers and reporting requirements.

Financial & HR Admin: Support the team by managing invoices and HR-related paperwork ensuring everything is processed correctly in our systems.

Back-Office Strategy: Coordinate correspondence track internal deadlines and support the team with organizing events or partner visits.

Team Support: Act as the organizational glue ensuring the office and our processes support a high-achieving team.

Requirements

• Relevant Experience: You have experience in an office management or administrative role. You know how to navigate the Swiss administrative landscape and understand the needs of a growing company.
• Technical Affinity: You are very comfortable with digital tools. If youve worked with Odoo and HubSpot before thats a huge plus. If not you should be the type of person who picks up new software quickly.
• Communication: Excellent communication skills in both German and English are a must for dealing with Swiss authorities and our international team.
• Reliability & Ownership: You are someone who sees a gap and fills it. We value independencewe need someone who executes without needing constant : You are down-to-earth and proactive. You understand that in a startup small organizational fixes often have the biggest impact.

Benefits

Impact: You will see the tangible results of your work as Solskin is installed on buildings. You are a key player in shaping how we do things.

Culture: We have an open-door policy and a focus on responsibility and mutual trust. We are a down-to-earth team that supports each other.

Flexibility: We offer great flexibility for your workhours.. We care about the work getting done not the hours spent at a desk.

Team: Youll work with a skilled high-achieving and fun team. We have strong team bonding and a shared goal of getting Solskin to the market.

The Reality: We are a startup. It can be messy but youll have a lot of freedom and responsibility from day one.

If this resonates with you and you feel that you might fit the role please apply and let us know why you believe that we need that case we would love to meet you.