Programs Agent IYIP

Be the Spark! Join our passionate team and help us to achieve great things in our community!

The Programs Agent provides operational and administrative support for the International Youth Internship Program (IYIP) assisting with financial processes documentation and program coordination. The role works closely with program leadership and the finance team to support compliance with funder requirements and ensure accurate record-keeping. By contributing to smooth program operations the position helps facilitate international internships in countries such as Colombia Peru Togo and Sierra Leone. The Agents work supports youth participants in gaining meaningful global experiences while maintaining program standards and efficiency.

In this role you will:

• Create budgets and perform monthly follow-up on actual expenses to produce reports for both local partners and the Toronto IYIP office.
• Work closely with finance in preparing audit documentation and funders financial monitors.
• Prepare response documentation for any financial reporting requests by Global Affairs Canada (GAC).
• Ensure international partners interns and the Toronto IYIP program comply with funders financial guidelines policies and procedures.
• Verify accuracy and completeness of all supporting documentation and backup information.
• Review claims and reports to confirm alignment with financial system records meet program claim/report deadlines and perform follow-up as needed.
• Keep daily expenses tracking system accurately updated.
• Perform tasks related to IYIP operations including forecasting reconciliation invoice coding internal processing and payment follow-up allowances calculation and processing new vendor requests and quotes collection and analysis.
• Perform other duties as assigned.

What you need to succeed:

• Commitment to the YMCAs Mission Vision and Values.
• Focus on the health safety and wellbeing of all children youth and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services.
• YMCA Competencies: Accountable Relationship-Builder Improvement-Orientated Team Player & Leader Equity and Wellbeing Promoter.

You bring:

• Post-secondary education in a related field or an equivalent combination of education and experience.
• 12 years of experience in bookkeeping expense coding reporting budgeting account reconciliation and financial data entry.
• Experience working within organizations receiving government funding is an asset.
• Strong knowledge and understanding of accounting principles.
• Comfort working with exchange-rate conversions.
• Strong computer literacy including proficiency with Microsoft Office.
• Familiarity with computerized accounting systems.
• Professional fluency in Spanish is required.
• Highly organized detail-oriented and equipped with strong analytical skills.
• Excellent written and verbal communication skills along with problem-solving and time-management abilities.
• Commitment to diversity equity inclusion and building a sense of belonging.

Why work for the YMCA

The YMCA of Greater Toronto is a charity that ignites the potential in people helping them grow lead and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 170 years of providing opportunities for people to shine through programs and services such as health and fitness licensed child care camps employment and immigrant services education and training and services for youth families and seniors. Learn more in our strategic plan Greater Together which outlines how we are focused on building communities where people feel healthier and more connected to their neighbours.

The YMCA of Greater Toronto is committed to Diversity Equity Inclusion and Belonging. We strive to remove barriers to employment and recognize that diverse staff who reflect the communities we work in enrich the experiences of our participants and our team. As an equal opportunity employer we invite applications from all qualified candidates including racialized people/people of colour Indigenous Peoples disabled people/people with disabilities and members of 2SLGBTQIA communities.

If we can make the recruitment process more accessible for you please let us know when we reach out about a job opportunity so we can work with you to accommodate your needs.

In keeping with our commitment to safety and child protection job offers are contingent on the successful completion of a Police Records Check. Within the first four months and every three years thereafter a Vulnerable Police Records Check is required. Learn more about these checks here.

The YMCA only considers applicants who are legally entitled to work in Canada. We thank all applicants for their interest however due to the volume of applications we receive we can only contact candidates who are selected for an interview.

Check out the next steps in our recruitment process and see what others are saying about working at the YMCA.

Required Experience:

Unclear Seniority