Corporate Expense & Payment Admin
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Job Location:
Eugene, OR - USA
Monthly Salary:
$ 25 - 29
Posted on:
Yesterday
Vacancies:
1 Vacancy
Department:
Job Summary
PAPE GROUP INC. - EUGENE OR - CORPORATE
CORPORATE EXPENSE & PAYMENT ADMIN:
The Corporate Expense & Payment Administrator is responsible for the administration support and continuous improvement of Papes Chrome River expense management system and corporate card programs. This role serves as the primary point of contact for expense and payment-related inquiries across the organization and provides high-volume day-to-day customer support to employees managers and operating companies.
This is a highly service-oriented position requiring strong communication skills patience and the ability to remain calm and professional while handling frequent phone inquiries.
Key Responsibilities
- Serve as the primary administrator and subject matter expert for Chrome River (expense management software) including user setup system maintenance policy configuration and troubleshooting.
- Provide high-volume phone and email support to employees regarding expense reports corporate card transactions coding and payment processes.
- Deliver onboarding and ongoing training to new and existing members on Chrome River policies procedures and system functionality.
- Monitor expense report submissions to ensure compliance with company policy and accounting standards.
- Manage corporate card and vendor virtual credit card programs including account setup maintenance reconciliation support and issue resolution.
- Assist in the accounts payable process including payment support research and vendor communication.
- Prepare and maintain recurring and ad hoc expense reporting and analytics.
- Create accurate journal entries for multiple company divisions.
- Support month-end close activities related to expense reporting and corporate card activity.
- Identify and implement process improvements related to P-Card and expense reporting initiatives.
- Partner closely with the Accounts Payable team and AP Manager on cross-functional projects and system enhancements.
- Maintain strong working relationships with internal departments and external partners.
Qualifications & Skills
- 3 years of relevant experience in expense administration accounts payable accounting support or related field.
- Experience with web-based expense management software; Chrome River experience strongly preferred.
- Demonstrated ability to provide heavy customer service support in a high-call-volume environment.
- Calm even-tempered demeanor with the ability to professionally handle challenging or repetitive inquiries.
- Strong verbal and written communication skills with the ability to clearly explain policies and web-based applications.
- Intermediate proficiency in Microsoft Excel and Word.
- Ability to quickly learn and adapt to web-based systems and financial applications.
- Strong attention to detail and organizational skills.
- Ability to work both independently and collaboratively in a dynamic team environment.
- Foundational accounting knowledge including:
- Understanding of debits and credits
- Knowledge of balance sheet vs. P&L accounts
- Ability to code expenses accurately
- Strong analytical and problem-solving skills.
- Strong 10-key skills by touch.
- Associate or Bachelors degree in Accounting or related field preferred.
Compensation: $25-29/hr (Depending on Experience)
Why work for Pape:
- Competitive pay based on your skills training and experience level.
- Outstanding benefits including 401(k) & Roth 401(k) Retirement Plans with Company Match; Medical Dental Vision and Prescription Insurance; Flexible Spending Accounts (Flex Plans); Life Insurance; Short- and Long-Term Disability Insurance; Employee Assistance Program; Online and Instructor-Led Training; Tuition Reimbursement for Training Programs.
- Progressive Vacation Plans Sick Leave & Paid Holidays Members receive 80 hours of vacation (First year is prorated for new hires based on start date) 40 hours of Sick Leave and 7 paid holidays each year. Pape vacation plans also have tiers based on your seniority so as your seniority grows your vacation time off does as well.
- Advancement Pape is a dynamic growth-oriented organization with a focus on promoting from within.
- Stability and reputation Pape is a family-owned fourth-generation company with over 160 locations over 4000 members and 85 plus years of experience. Pape is known for their stability honesty and integrity.
- Equipment Pape has the largest equipment inventory in the West and an unparalleled parts inventory!
- Employee impact Enjoy an open-door policy where your voice will be heard and your opinions will matter.
- Training You will be provided with training and mentoring to prepare you for your role and continued learning to grow your skills.
The Pape Group maintains a drug-free workplace and as such requires candidates to successfully pass a pre-employment drug test.
Key Skills
- Data Entry
- Adobe Acrobat
- AS400
- EDI
- Microsoft Outlook
- Cloud Architecture
- Microsoft Excel
- Quick Books
- Administrative Experience
- Order Fulfillment
- Project Implementation
- Sales Support
About Company
Papé offers new and used capital equipment, rental options, extensive parts inventories, and dedicated customer service to keep you moving in WA, OR, CA, ID, NV, MT, AK, & HI.
