Senior Administrative Assistant, Department Head's Office

Cambridge, MA - USA

Monthly Salary: Not Disclosed

Posted on: 23 hours ago

Vacancies: 1 Vacancy

Job Summary

Posting Description
SENIOR ADMINISTRATIVE ASSISTANT Biological Engineering under minimal supervision provides diverse complex and high-level administrative support for the day-to-day activities and operations of the Department Heads office; provides calendar management and administrative support for programs events and projects; serves as a high-level contributor or coordinator of multiple projects; serves as liaison between Department Head office and MIT offices collaborating institutions research centers industry partners; works closely with travel agents in arranging complex domestic and international travel arrangements; administers support for faculty affairs including faculty searches faculty appointments promotion cases and visa applications; plans and coordinates high-profile events such as meetings seminars conferences and retreats; maintains an open Department Head office and serves as a point of contact for all visitors faculty staff students; performs and assists with other projects and administrative duties as assigned; serves as a contact point between the DH and BE staff other departments and programs and the Deans office.

Job Requirements
REQUIRED: High School diploma; a minimum of five years of administrative or related experience; excellent organizational administrative resourcefulness and time-management skills; ability to research and resolve complex problems; ability to anticipate prioritize and work on multiple projects simultaneously; strong ability to exercise discretion patience diplomacy and discretion handling confidential information; keen attention to detail and accuracy in work; ability to work independently as well as part of a team; excellent verbal and written communication skills including a strong poised phone presence and excellent grammar and proofreading ability; high level of flexibility and adaptability; ability to interact with faculty staff high-visibility visitors highly motivated students and leaders of other MIT offices; proficiency with Microsoft Office applications Adobe Acrobat Professional Dropbox Google Workspace FileMaker Pro Photoshop PowerPoint Drupal WordPress and web search engines; experience in event planning; ability to make complex travel arrangements; and a record of reliability and punctual attendance. PREFERRED: Bachelors degree; related experience in an academic environment; MIT experience; knowledge of SAP SAPweb Concur and MIT financial processes policies and procedures; and experience managing or leading others.

Occasional travel evening and weekend work required. Work schedule in person and on campus only.

2/20/2026

Required Experience:

Senior IC

Posting DescriptionSENIOR ADMINISTRATIVE ASSISTANT Biological Engineering under minimal supervision provides diverse complex and high-level administrative support for the day-to-day activities and operations of the Department Heads office; provides calendar management and administrative support for ...