Proposal Coordinator

M&J Engineering D.P.C. is a quality provider of multi-discipline consulting services with over 300 employees. Since its inception in 2004 M&J has grown into diversified provider of engineering construction management construction inspection technology and environmental services to a broad range of clients including federal state and city/local agencies private owners architects engineers and contractors.

M&J is a leader in construction management and inspection ITS mechanical electrical wastewater water supply tunnel airport port marine/coastal environmental engineering and design-build services for both new infrastructure projects and renovations.

M&J bases its employment and personnel decisions on the principles of Equal Employment Opportunity with the intent to further the Companys Affirmative Action commitment. M&J does not discriminate on the basis of race color religion national origin sex sexual orientation pregnancy gender identity or expression age disability genetic information marital status citizenship status employment status veteran or military status or any other category protected by law. Our Company vigorously pursues opportunities to recruit and develop job candidates who have the desire and potential for becoming qualified employees through our Affirmative Action Plan.

At M&J proposals are not just submissions. They are strategic stories that reflect who we are how we think and how we deliver value to our clients. We are looking for a Proposal Coordinator who is detail-driven organized and excited to take ownership of pursuits from start to finish.

This role is ideal for someone who enjoys balancing strategy with execution collaborating with technical teams and managing multiple moving parts while maintaining a high standard of quality. You will be trusted to work independently contribute ideas and help shape how M&J presents itself across the New England region.

If you are a creative thinker who likes structure enjoys working across teams and wants to grow within a strong marketing and business development culture we would love to talk.

Apply through this job posting or email your resume to:

What Youll Do

You will lead and support proposal efforts from early planning through submission and close-out including:

Planning organizing coordinating and executing proposal efforts across the New England region

Identifying leads tracking pursuits and supporting look-ahead planning

Independently performing research writing editing coordination and production with little supervision

Leading communications and content collection with internal teams and subconsultants

Managing proposal schedules compliance execution and on-time delivery

Writing and editing non-technical proposal sections resumes and project descriptions in collaboration with technical staff

Overseeing QA/QC processes to ensure accuracy consistency and compliance

Reviewing RFPs and RFQs to confirm all submission criteria are met

Preparing SF330 forms and public-agency-specific documentation

Coordinating graphics and visual elements as needed

Supporting shortlist interviews by coordinating presentation materials and development

Maintaining and updating proposal trackers templates resumes and project sheets

Managing and updating firmwide marketing databases and proposal resources

Supporting other marketing and business development initiatives as needed

Bachelors degree in Marketing Communications Journalism or a related field (Equivalent directly related experience may be considered in lieu of a degree)

12 years of proposal coordination marketing or administration experience in the AEC industry

Strong understanding of AEC terminology and proposal processes

Experience managing multiple concurrent deadlines with minimal supervision

Technical Skills

Proficiency in Microsoft Office 365 SharePoint and Adobe Creative Cloud

Advanced skills in Microsoft Word PowerPoint and Adobe InDesign including styles templates and formatting

Graphic design experience is strongly preferred

Comfortable leveraging Microsoft Copilot and other AI tools for research analysis and content refinement

Professional Strengths

Exceptional written and verbal communication skills

Highly organized detail-oriented and deadline-driven

Able to think strategically while executing tactically

Comfortable facilitating strategy discussions with technical leads

Proactive self-motivated and adaptable in a fast-paced environment

M&J is a leader in providing quality engineering consulting services to a diverse and exciting client base. We attract experienced professionals who understand proactive client service safety risk management and loss prevention practices quality control teamwork and the development of younger staff. We seek employees who enjoy their work desire continuous improvement and want to contribute to the vision and growth of a quality employee-owned professional firm. To all full-time employees we provide a comprehensive package of benefits including medical dental and eye insurance 401(k) retirement plan life insurance etc. Salary will depend on experience and credentials.