Executive Administrative Assistant-COM- Executive Dean
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Job Location:
Memphis, TN - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
Market Range: 10
Hiring Salary: $24.13/Hourly
JOB SUMMARY/ESSENTIAL JOB FUNCTIONS: The Executive Administrative Assistant provides high-level administrative support to the Executive Dean Chief of Staff and other executive leadership in the College of Medicine by conducting research preparing reports handling information requests and ensuring the efficient operations of the office.
Responsibilities
- Manages the daily operations of the Deans office.
- Organizes prioritizes plans and implements a schedule of commitments for the Dean COS and other senior leadership; maintains an electronic calendar of commitments and schedules meetings.
- Serves as lead administrator by supervising office administrative staff and ensures all are afforded opportunities to enhance skills.
- Plans deans COS and other senior leaderships travel makes reservations files expense reports; processes invoices procurement card reconciliations and entertainment reimbursements for the Dean activities and other executive leaderships direct commitments.
- Reads researches and replies to correspondence by drafting letters and documents as needed; collects and analyzes information.
- Drafts and edits reports correspondence articles and presentations for the Executive Dean.
- Manages timely processing of faculty chair recruitment faculty performance and other faculty-related processes.
- Reviews and ensures CVs and other documentation portfolios and presentations are complete before evaluations occur; informs Dean of problem areas.
- Oversees college functions receptions and other special events including activities with the Development Office.
- Serves as a representative of the Dean to internal and external constituents which includes affiliate hospitals sponsors parents faculty students and campus visitors.
- Performs other duties as assigned.
Qualifications
MINIMUM REQUIREMENTS:
EDUCATION:Bachelors Degree(TRANSCRIPT REQUIRED)
EXPERIENCE: Two (2)years of executive administrative experience; extensive calendaring experience; OR a combination of related education and work experience to equal six (6) years.
KNOWLEDGE SKILLS AND ABILITIES:
- Strong verbal and interpersonal communication skills.
- Excellent organizational skills with an ability to be proactive troubleshoot issues solve problems and prioritize work.
- Ability to multitask and balance a variety of projects.
- Ability to communicate with diplomacy and tact and maintain discretion and confidentiality with sensitive information.
- Ability to interact with members of the University community and statewide leaders effectively.
- Ability to perform well under pressure and be able to change behavior in relation to other actions.
- Ability to coordinate tasks and keep track of details and deadlines.
- Ability to work with minimal supervision.
- Strong customer service skills.
- Demonstrated proficiency in Microsoft Office (Word Excel Outlook and PowerPoint).
WORK SCHEDULE:This position may occasionally work evenings and weekends.
Required Experience:
Junior IC
Key Skills
- Time Management
- Microsoft Office
- Organizational skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Office Experience
- Personal Assistant Experience
- Microsoft Powerpoint
- Microsoft Excel
- Administrative Experience
- Microsoft Outlook Calendar
About Company
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