Admin Assistant- Spanish Speaking

Office Assistant (Full-Time In-Office)

Location: The Dalles Oregon
Schedule: Monday Friday 8:00 AM 5:00 PM
Compensation: $22$24/hour (based on experience)

About Us

At Almost Family LLC we are committed to providing compassionate client-centered in-home care services to the Intellectually/Developmentally Disabled (I/DD) Population. We are currently seeking a reliable and proactiveOffice Assistant to support our I/DD Director and field staff in delivering high-quality care across the Columbia Gorge. This is a full-time in-office role located in The Dalles Oregon.

Compensation & Benefits

• Competitive hourly wage: $22$24/hour DOE

• Health benefits package: Medical Dental and Vision

• Paid Holidays

• Progressive Paid Time Off (PTO) plan

Key Responsibilities

• Assist with preparation organization and maintenance of client files in accordance with Oregon IDD and OAR requirements.

• Communicate schedule changes promptly with caregiversDSPs and clients.

• Travel to clients homes as needed to deliver or collect essential forms and documentation.

• Answer incoming calls and emails from clients families caregivers and staff in a professional and compassionate manner.

• Manage and organize compliance documentation for field staff.

• Schedule interviews for Direct Support Professionals (DSPs) and other field staff.

• Ensure timely submission and review of care logs.

• Provide administrative support that enables the IDD Director to focus on growth compliance and client care.

• Help maintain a welcoming and professional office environment.

Qualifications

• High school diploma or equivalent (required)

• Valid drivers license and reliable transportation (required)

• Strong organizational and communication skills

• High attention to detail and ability to manage multiple tasks efficiently

• Previous experience in a home health or medical office setting (preferred)

• Comfortable with light fieldwork (form pick-up/drop-off) throughout Central Oregon

Who You Are

• You are organized and dependable. When something needs to get done you make sure it happens.

• You communicate clearly and professionally whether speaking with families caregivers or leadership.

• You are compassionate and patient understanding that the families we serve may be navigating complex needs.

• You are detail-oriented and take pride in accurate paperwork and organized systems.

• You stay calm under pressure and can manage multiple tasks without losing focus.

• You value teamwork and want to be part of building something meaningful in your community.

• You are proactive you dont wait to be told every step but you also know when to ask questions.

• You are comfortable supporting leadership and helping create structure in a growing office.

Equal Opportunity Employer

Almost Family LLC is proud to be an equal opportunity employer. Employment decisions are made based on merit qualifications and business needs. We do not discriminate based on race color religion gender identity or expression sexual orientation marital status age national origin disability veteran status or any other protected characteristic under federal state or local law.