Advancement Services Coordinator

UNIVERSITY OF ST. THOMAS - HOUSTON

DEPARTMENT: UNIVERSITY ADVANCEMENT

ADVANCEMENT SERVICES COORDINATOR

Gift and Revenue Processing

• Accurately receive record and deposit all funds designated as gifts to the University in a timely and efficient manner.
• Process complex transactions including securities IRA distributions donor-advised funds bequests non-gift revenue and pledge payments.
• Monitor and record gifts from online giving platforms such as GiveCampus and OneCause; regularly check CyberGrants Benevity and Blackbaud for gifts and matching contributions. Conduct periodic reviews of bank statements for ACH deposits.

Acknowledgements and Reporting

• Prepare donor acknowledgment letters with attention to fund designation and tribute details.
• Generate and distribute transmittal reports summarizing daily gift activity; address follow-up questions and implement necessary corrections.
• Generate and follow up with departmental invoices.

Data Processing and Systems

• Process and update information from return mail and obituary notices
• Assist with research on new constituents and data entry as needed.
• Maintain accurate constituent records in Slate.

Stewardship

• Work collaboratively with both internal advancement departments and cross campus departments; Business Office Financial Aid Office and Student Affairs to seamlessly gather and reconcile necessary information for mandatory stewardship reporting stewardship accounting for Impact reports and budget and expense information.
• Proactively manages sending out birthdays sympathy and get-well cards to important donors the board of directors long-time friends/benefactors to the university and alumni. Coordinate and manage campus brick and paver initiatives handling order processing vendor and facilities coordination installation scheduling and execution through completion.

• Other duties as assigned as deemed necessary for the team.

Qualifications and Requirements

• Knowledge of fundraising operations is preferred.
• Previous experience entering a high volume of transactions with time-sensitive deadlines required.
• High proficiency in database entry and reporting online data processing and general internet skills.
• High levels of overall organization accuracy time management and ability to work with frequent interruptions.
• Proficiency using personal computers in a Windows network environment with Microsoft Word and Excel.
• Ability to be goal-oriented and to prioritize a heavy workload.
• Able to work with a high level of confidentiality related to projects and other information and be capable of making good decisions.
• Strong attention to detail with a focus on database integrity. Prior experience working with a relational database environment is preferred
• Assist with other University Advancement activities and special events as needed.
• Required to work All Hands-on Deck (AHOD) events.

The University of St. Thomas is an Equal Opportunity Employer

Required Experience:

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