Academic Advisor

Introduction

Would you like to guide students in their journey at University The department of Mechanical Engineering is searching for an enthusiastic Academic Advisor to join our team.

In this student-facing position you will be part of the Education and Student Affairs (ESA) team of the Department of Mechanical Engineering (ME). The ESA team is responsible for all support of the educational programs (both Bachelors and (pre-)Masters) of the department. Behind the scenes we ensure a well-coordinated curriculum study schedule evaluation and improvement of courses organization and coordination of education and of course student guidance.

The Academic Advisor reports to the Team Lead for Academic Advising of the department.

Job Description

The core business of an Academic Advisor is student guidance through in person meetings and e-mail. The daily work also involves administration some days you may have five student conversations another mainly administration. As Academic Advisor you are the first point of contact for students and are approached with a variety of topics that they have questions about: from composing their study program and interpretation of the regulations to advice on personal circumstances combining their studies with a (top-level sports) career. When applicable you refer them to other TU/e services or teams such as the Student Psychologists or Student Counselors or even an external Dutch organization or service. You are continuously updating your knowledge and skills and keep up with information on services and events offered to students.

A substantial and essential part of your role is collaborating with colleagues to help students in the best possible way. For example by consulting the Student Counselor about personal circumstances advising the Examination Committee about a request by emailing a lecturer to clarify the rules and regulations for her course or by discussing a difficult case with colleagues and looking for solutions together.

Our department cannot stand still because the material we teach is always evolving. Therefore you will need to be able to keep up with curriculum and procedural changes and help students to understand these changes.

To do this job you therefore have to have a good grasp of details and regulations. However you will be working with more than that. A young person at 18 years old who is struggling with mental or physical health issues and feeling scared that they cannot continue in University but who doesnt know the rules about deferral of studies and feels lost in the system is not just a process and policy matter: they are a human being. Therefore your work requires empathy sensitivity and social skills as well as practical information-giving and checking abilities.

Job Requirements

• You have good face-to-face and online communication skills and are able to use the right conversation techniques at the right time;
• You have an excellent command of English (C1) written and spoken and at least a conversational level of Dutch (A2) and are willing to improve your Dutch to a level to understand our student-legal texts;
• You have excellent analytical skills and organizational sensitivity;
• You are experienced in working with people from a range of backgrounds and in a range of roles. Professional experience in working with 17-23 age group is a plus;
• You have an academic working and thinking level an affinity with or background in STEM can be an advantage;
• You are a team player are result-oriented and can work with others to share information and manage a large volume of student cases;
• You have knowledge of the Dutch higher educational system.

Ideally you would have around 3 years of previous work experience which does not have to be exclusively in advice-giving but should cover at least some client-facing roles. We are open to a range of backgrounds and nationalities after all our student body is hugely diverse so why would our employees not be

If you are concerned that you dont meet all the requirements sufficiently but the job does excite you then be sure to respond we would love to look at your profile.

Conditions of Employment

An exciting position within an international yet personal university. You are right in the middle of the students on a green campus within walking distance of the central station. Besides beautiful architecture you will find varied workplaces and excellent sports facilities. We also offer you:

• A monthly salary of minimum 3708 to maximum 5057 for full-time employment depending on your knowledge and experience (scale 9 collective labour agreement for Dutch Universities).
• In addition to vacation pay a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

About us

Eindhoven University of Technology is a leading international university within the Brainport region where scientific curiosity meets a hands-on mindset. We work in an open and collaborative way with high-tech industries to tackle complex societal challenges. Our responsible and respectful approach ensures impact today and in the future. TU/e is home to over 13000 students and more than 7000 staff forming a diverse and vibrant academic community.

Information

Do you recognize yourself in this profile and would you like to have more substantive information about the position you can contact Simona Dumitrescu Team Lead of the Academic Advisors at ESA Mechanical Engineering .

For questions about the application process or the conditions of employment please contact .

Are you inspired and would like to know more about working at TU/e Please visit our career page.

Application

If you are interested please use the apply button to send us your CV and letter of application with your motivation and a description of your that you submit all the requested application documents. We give priority to complete applications.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable internal candidates will be given priority over external candidates where they are equally suitable.

A small assignment may be part of the interviews for which preparation instructions will be provided in advance.

We look forward to receiving your application!

Please note

• You can apply online. We will not process applications sent by email and/or post.
• A pre-employment screening (e.g. knowledge security check) can be part of the selection procedure. For more information on the knowledge security check please consult the National Knowledge Security Guidelines.
• Important for non-EU applicants: Please be aware that for this position specific residence permit requirements apply. If you are a non-EU national you may not be eligible to legally work in this role under current Dutch immigration regulations. We strongly advise you to contact our Staff Immigration Team () before applying to check your eligibility and to receive further guidance.
• Please do not contact us for unsolicited services.