Human Resources Generalist I

Agency

Department

INSTRUCTIONS TO APPLICANT:

During the application process the My Experience page has a section provided Attachments (Resume/CV References Cover letter etc.) to upload required documents.

• Use the Upload button to add each document.
• You will be able to upload up to 5 documents. Be aware that the maximum size allowed for any one document is 5MB.
• All documents must be electronically submitted through the Texas A&M Online Employment Services website to be considered.
• Incomplete or improperly submitted applications may be excluded from consideration.
• Please do not withdraw your application in an attempt to upload a missing document instead please email HR for help.

Please provide the following documents:

• Cover Letter
• Resume/CV
• Three professional references with complete contact information (Unsolicited letters of recommendation will not be considered).
• Transcripts (Unofficial will be accepted with application. Official transcripts are required upon acceptance of verbal offer).
  If transcripts are from an international institution it is the responsibility of the prospective faculty member to have the transcripts translated and evaluated by an approved credential evaluator.

If you need assistance please contact us at

A Presidential proclamation issued on September 19 2025 imposes a $100000 fee on new H-1B petitions filed after September 21 2025. Please be advised that Texas A&M University will NOT pay this fee. Therefore if you need immigration sponsorship for your employment we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Texas A&M University subject to this fee.

In addition on January 27 2026 Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate

SUMMARY:

The Human Resources Generalist I under primary supervision by the Senior Employee Benefits Representative provides assistance in the utilization and understanding of benefit plans. Serves as a resource for employee benefits information and processes compiles and maintains all benefit reporting. Work involves assisting in the administration of human resources management programs and ensuring compliance with state and federal laws System regulations and University policy. This position will be an advocate and active practitioner of the Office of Human Resources Mission Statement Values and Commitments. Provides routine human resources support. Assists in the creation posting and/or processing of actions in the HRIS System or related systems. Assists supervisors and employees with HR-related questions.

As a proud member of the third-largest institution in The Texas A&M University System ETAMU fosters a strong professional environment that supports career growth and academic excellence.

ETAMU is a fast-growing public university with a strong reputation for academic excellence research innovation and student success. With over 140 degree programs a 20:1 student-to-faculty ratio and nationally ranked online and graduate programs ETAMU is committed to transforming lives through quality education. Our employees benefit from a collaborative community cutting-edge research opportunities and outstanding resources.

DUTIES & RESPONSIBILITIES:

• Compiles prepares and maintains HR systems files and records in accordance with established procedures. Assists in generating and distributing routine HR reports including but not limited to GA discrepancy reports biweekly timesheet reports and Workday benefits reports.

• Coordinates and conducts in-person GA Benefits Enrollment meetings and processes GA promissory notes following established guidelines and timelines.

• Provides information to employees and retirees regarding group medical life insurance and other benefit options based on plan documents and established policies. Monitors and tracks leave without pay in accordance with standard procedures.

• Assists with new employee benefits orientations by presenting prepared materials and processing required enrollment forms. Reviews documentation for completeness and compliance with established guidelines.

• Assists employees and retirees with insurance-related benefit matters by processing forms correcting data entering information into HR systems and resolving routine issues. Reviews system-generated reports to identify and correct errors or escalate as appropriate.

• Coordinates with departments and Benefit Services team members to process life events including death claims beneficiary updates retiree enrollments and terminations in accordance with established procedures. Provides assistance to retirees and surviving spouses regarding standard benefit processes and online systems.

• Assists employees with claims inquiries by gathering information following up with vendors as needed and documenting outcomes. Supports Annual Enrollment activities by reviewing forms for accuracy resolving routine discrepancies and assisting with scheduled meetings and communications.

• May lead and participate in special projects.

• Assists new Staff and Faculty members with I-9 and onboarding completion and E-verify requirements per Federal regulations and Texas A&M University System (TAMUS) policy.

• Handles Protected Health Information (PHI) as defined by HIPAA regulations in accordance with system policy and further required to complete HIPAA training as a condition of employment within a reasonable timeframe after the individuals employment and on an as-needed basis thereafter.

• Responsible for providing support and assistance in one or more of the following functional areas: Workers Compensation Employee Relations and Data Analytics Total Rewards Compensation Classification and Talent Acquisition Front Office Onboarding Student Hiring Compliance HRIS and Immigration.

• Other duties as assigned.

MINIMUM REQUIREMENTS:

• Education: Bachelors degree or equivalent combination of education and experience.

• Experience / Knowledge / Skills: No prior experience required. Knowledge of word processing spreadsheet and database applications. Strong verbal and written communication skills. Strong interpersonal planning and organizational skills. Detail oriented.

• Ability to: Ability to multitask and work cooperatively with others. Ability to work with sensitive information and maintain confidentiality. Ability to work with minimal supervision.

• Licensing/Professional Certifications: none

• Physical Requirements: none

• Other Requirements: none

PREFERRED EDUCATION / SKILLS/ EXPERIENCE:

Bachelors degree. Prior experience working with FAMIS Workday Canopy FFX and/or Laserfische. Prior administrative experience in higher education.

SUPERVISION OF OTHERS:

May supervise student workers.

All positions are security-sensitive. Applicants are subject to a criminal history investigation and employment is contingent upon the institutions verification of credentials and/or other information required by the institutions procedures including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.