Administrative Assistant

The Administrative Assistant is responsible for all basic office administrative tasks including but not limited to corresponding directly with Education Services client ABM Staff new hire on-boarding answering phones filing data entry ordering supplies payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Managers as needed.

Compensation:$15 - $18 per hour (US Dollars)
The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicants education experience skills abilities geographic location and alignment with market data. You may be eligible to participate in a Company incentive or bonus program

Benefits:ABM offers a comprehensive benefits package. For information about ABMs benefits visitABM Employee Benefits Staff & Management.

Administrative Functions
Assist the Account Manager and/or Assistant Account Managers with any admin duties
Conduct and answer phone calls/emails & door access intercom system
Create and maintain weekly spreadsheets for processing staffing roster seniority lists etc.
Verify and create schedules and hourly reports for staff in EPAY
Track daily missed punches and communicate with staff members to get them corrected
Maintain files and documents organized for easy management access
Complete and send off Employee change forms
Assist managers with ordering supplies
Keep record of all Safety trainings
Maintain small tools and equipment inventory files

HR related functions
Review all incoming applications and conduct phone screens
Schedule interviews and assist managers in conducting them as needed
Onboard new hires through the system and assist them through the entire hiring process

Schedule and assist in training/orientations for new employees as needed
Create new employee personnel folders and maintain all employee files
Sign employees up for Docudelivery Direct Deposit Money Network Card etc.
Assist hourly employees with any questions or concerns

High School Diploma or GED required. Associate or bachelors degree in applicable field of study preferred.
Two (2) or more years of Office Administrative experience.
One (1) or more years of budgeting expense control and scheduling experience.
Demonstrate an advance level of experience with Microsoft Office software applications including Outlook Excel and Word.
Employee must be tech savvy.
Human Resources coordinator experience preferred.
Valid Drivers License