Part-Time Production Administrative Assistant

• SCHEDULE: Monday-Friday approximately 4 hours a day
  • Occasional coverage of full-time administrative assistants in both Chillicothe OH and Jackson OH

Key Responsibilities

• Logically create and maintain various spreadsheets.
• Create and maintain multiple reports on a weekly bi-weekly monthly quarterly and annual basis.
• Assist Management with writing and editing standard operating procedures for the chip production area.
• Assist Management with sensitive employment/personnel issues including but not limited to performance appraisals accident reports and safety audits.
• Maintain confidentiality when dealing with sensitive employment/personnel issues.
• Create maintain and distribute various (time management) reports to Senior Management.
• Create maintain and track safety and Workers Compensation records/data by department and/or cost center.
• Gather information from managers/supervisors and consolidate data in appropriate reports.
• Plan departmental management meetings and seminars.
• Schedule arrange and prepare training sessions and related training documentation such as presentations handouts etc.
• Research and report on industry/regional trends.
• Organize and plan Managers schedule to coordinate with branch activities.
• Maintain departmental employee lists and routinely send appropriate correspondence when necessary.
• Update managers according to plan of progress on budget goals incentives etc.
• Professionally and courteously communicate with customers; when necessary assist with resolution of problems/concerns/issues.
• Answer transfer and re-direct incoming telephone calls to department personnel.
• Assist with recruitment by screening resumes conducting phone screens and scheduling interviews for managers

Skills Knowledge and Expertise

• 2 years of administrative experience or a college degree with 0-2 years of experience; or a combination of knowledge skills and abilities. Administrative experience in a sales support setting preferred.
• Recruiting experience a strong plus.
• Courteous with strong customer service orientation and demonstrated listening skills.
• Self-motivated with demonstrated strong work ethic the ability to work within tight deadlines while paying attention to detail and delivering stellar customer service.
• Excellent communication skills both verbal and written required.
• Proven ability at problem solving and enjoys an environment where multi-tasking is a must. Excellent organizational skills.
• Proficient in Microsoft Office at an intermediate to advanced level and ability to learn industry specific software in a reasonable amount of time with the ability to change work habits as the company continues to implement advances in technology to improve efficiency.
• Effectively works independently and as a member of a team collaborating with others in a positive professional manner; open to a different points of view.
• Ability to maintain a high level of confidentiality.

• Performs work required for this position in an office environment.
• Remains sedentary for moderate to extended periods of time.
• Required to use a computer monitor keyboard and mouse for extended periods of time.
• Ability to lift up to 20 pounds on occasion