Data Manager Birmingham Clinical Trials Unit 107043 Grade 4

Position Details

Birmingham Clinical Trials Unit School of Health Sciences College of Medicine and Health

Location: University of Birmingham Edgbaston Birmingham UK

Full time starting salary is normally in the range 27166 to 28768 with potential progression once in post to 32145

Grade: 4

Full Time Fixed Term contract up to January 2028

Closing date: 1st March 2026

Our offer to you

People are at the heart of what we are and do.

The University of Birmingham is proud to have been a part of the City of Birmingham and the wider region for over 100 years andweare equally proud to be recognised as a leading global want to attract talented people from across the city and beyond support them to succeed and celebrate their success.

We are committed to helping the people who work here todevelopthrough our sector-leading Birmingham Professional programmewhichprovides allprofessionalservices staff with development opportunities and the encouragement to reach their full almost 5000professionalservices jobs in a wide-range of functionsin Edgbaston andin our campus inDubai there are plenty of opportunities foryou to be able to develop yourcareer at the University.

We believe there is no such thing as a typical member of staff and that diversity is a source of strength that underpins the exchange of ideas innovation and warmly welcome people from all backgrounds and are committed to fostering an inclusive environment where diversity is at the heart of who and what we areand how we work.

Supporting our people to achieve a healthy work/life balance is important both to our employees andtothe success of the University and depending on the role we offer avarietyof flexible working arrangements. We therefore welcome discussions on all forms of flexible addition you will receive a generous package of benefits including 40 dayspaid holidaya year one paid day a year for volunteering occupational sick pay and a pension scheme. We also have three high quality subsidised day nurseries.

The University is situated in leafy Edgbaston and there are excellent transport links to our beautiful campus including main bus routes and a train station on campus we have a state-of-the-art sports centre with pool shopsplaces to eat and drinkour own art gallery museum and botanical gardens.

Find out more about thebenefits of working for the Universityof Birmingham

Role Summary

TheDataManagerprovides administrative support to the multi-disciplinary collaborative Trial research group(s) engaged in conducting trials

TheData Manageris responsible forthe clinical research data set for one or more clinical trial(s) protocols which are designed to improve the treatment and care of patients. Day to day principal duties include obtainingenteringand cleaning data from participating sites.

Main Duties

• Be a fully trained member of the units randomisation team and take part in the regular 9-5 cover rota.
• A key communications point for the research team and members of the collaborating group answersinitialenquiries andgenerally followsthrough to resolution. Handles routine communications with the clinical investigators research supportstaffand others in external centres for data collection. Must keep confidentiality andrepresent the unit well at all times.
• Ensure the smooth day-to day running of the study protocol and the data collection.
• Record and code incoming forms etc. checking for inconsistencies violations and unusual or adverse events. May berequiredto abstract or verify data from source medical recordspossibly involvingvisits to centres. Maintain and apply coding lists under the guidance of the Statistician TrialManagerand Programmer.
• Enter routine data into the various research & administrative databases. Enter non-routine or ad-hoc data (i.e. that requires more interpretation or development of new codes) under guidance.
• Perform regular systematic checks tovalidateand verify information on the data base(s)in order toproduce a cleanaccurateand complete data set for resolve any missingincompleteor contradictory data. This typically involves sending standard letters or telephoning to outline the problem. Produce reports and lists on both a regular and ad-hoc basis.
• Work with Programmer Statistician and TrialManagerto test data entryvalidationand report generation applications (i.e. confirming proper functioning of the trial database systems) reportingerrorsand suggesting modifications if create and test simple ad-hoc data basesformsand report generation.
• Provide secretarial support as required by the research team. Maintain stocks of supplies (both internally and at outlying centres) tracking on current version the organisation of collaborative group meetings and travel arrangements. May handle petty cash. Responsible for theday to daydistribution of trial materials and drug supplies required by external centres
• Develop and document standard operating procedures for the work of the post under the guidance of the supervise and train junior team members and check the work done by others.
• Continue to develop and expand trial management skills and experience. Ongoing formal and on the job training to develop advanced computing and broader trial management skills.
• Will help to cover for the TrialManager/project leader within own areas of expertise or projects. Other dutiesappropriate tothe band may be assigned to the post.
• Other dutiesappropriate tothe band may be assigned to the post
• Supports equality and values diversity moderates own behaviour to avoid unfair discriminatory impact or bias on others
• Support the delivery of clinical research in accordance with Good Clinical Practice (GCP) the Declaration of Helsinki applicable legislation (including but not limited to the Medicines for Human Use Clinical Trials Regulations General Data Protection Regulation (GDPR) Data Protection Act 2018 Human Tissue Act) the Research Governance Framework for Health and Social Care Caldicott principals and applicable NHS Trust and University policies and procedures (including but not limited to the Universitys Data Protection Policy Information Security Policy and Code of Practice for Research) in order to protect the research subject and the quality of each study.

Required Knowledge Skills Qualifications Experience

• Educated toat leastA level or otherequivalentformal vocational qualification (e.g. HND or NVQ 4)or relevant work experience ideally gained in a medical or academic setting.
• Experience of medical data coding dataentryand data validation techniques. Able to query andmaintaincomputer databases (includingMicrosoft Access).
• Strong all-round office management experience andpossesssecretarial skills that must include up-to date computing and office automation skills (e.g. email excellent word processing good document layout etc).
• Mustdemonstratea critical and intelligent attention to detail includinghigh standardsof accuracy.
• Good communication skills and an excellent telephone manner.
• A flexible and willing attitude to being part of a multidisciplinary well independently with access to advice in deciding own short-term priorities and timetabling of tasks to meet agreed deadlines.
• Aptitude for learning and applying newskills andonce trainedhave the ability towork independently to gather information or simply finding missing or inaccurate data.
• A data manager should develop an understanding of the general underlying concepts of trial designconductand analysis.
• Data Managers are expected to develop an understanding of andhave the ability tofollow complex data management and administration procedures including the operation and maintenance of complex computer database and information systems.
• Ability toidentifyand break down potential problems usingpast experienceand knowledge of good research practices. Work to develop and improve working procedures with coaching from colleagues and supervision from the TrialManagere.g. to ensure consistent interpretation and coding of the data.
• Understands the importanceof equalityand diversity in the workplace
• Ability toidentifyand respond to equality and diversity issues in line with relevant policies and procedures

Further particulars can be foundhere

Informal enquiries to Zoe Hankinson email:

View our staff values and behaviours here

Use of AI in applications:We want to understand your genuine interest in the role and for the written elements of your application to accurately reflect your own communication style. Applications that rely too heavily on AI tools can appear generic and lack the detail we need to assess your skills and experience. Such applications will unlikely be progressed to interview.

We believe there is no such thing as a typical member of University of Birmingham staff and that diversity in its many forms is a strength that underpins the exchange of ideas innovation and debate at the heart of University life. We are committed to proactively addressing the barriers experienced by some groups in our community and are proud to hold Athena SWAN Race Equality Charter and Disability Confident accreditations. We have an Equality Diversity and Inclusion Centre that focuses on continuously improving the University as a fair and inclusive place to work where everyone has the opportunity to succeed. We are also committed to sustainability which is a key part of our strategy. You can find out more about our work to create a fairer university for everyoneon our website.