Assistant Finance & Administration Director
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Job Location:
Monthly Salary:
Experience Required:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Job Summary
The Assistant Finance & Administration Director supports the Finance & Administration Director in overseeing the companys financial operations with a strong focus on client invoicing accounts receivable follow-up customs coordination and banking activities. The role ensures accuracy compliance and timely processing of financial and administrative transactions while maintaining proper documentation and reporting standards.
Responsibilities
A. Invoicing
- Prepare client invoices in accordance with approved agreements and after verifying cost calculations.
- Ensure timely and organized dispatch of invoices to clients.
- Maintain an updated and accurate register of issued invoices.
B. Accounts Receivable Follow-up
- Monitor client payments and due dates.
- Follow up on outstanding receivables to ensure timely collection.
- Prepare a weekly accounts receivable aging report.
C. Customs Submission and Coordination
- Prepare and submit all required documentation for customs clearance operations.
- Follow up on customs files with relevant authorities.
- Verify the compliance and accuracy of shipping and customs documents (Bill of Lading commercial invoices packing lists etc.).
- Maintain the customs broker file (Soumier file) and ensure compliance with customs regulations.
D. Banking Management
- Maintain an updated record of bank transactions.
- Prepare bank transfer orders in line with management instructions.
- Monitor supplier payments and ensure timely processing.
- Assist in monthly bank reconciliations.
Requirements
- Bachelors degree in Finance Accounting Business Administration or a related field.
- 58 years of experience in finance or accounting roles preferably within trading logistics or import/export environments.
- Strong knowledge of invoicing processes accounts receivable management and banking operations.
- Familiarity with customs clearance procedures and related documentation.
- Good understanding of financial reporting and reconciliation processes.
- Proficiency in accounting software and Microsoft Excel.
- Strong organizational skills with high attention to detail.
- Ability to work under pressure and meet deadlines.
- Good communication skills in both French and English (Arabic is a plus).
- High level of integrity and ability to handle confidential financial information.
Company Industry
IT Services and IT Consulting
Key Skills
About Company
Based in Lebanon, Expertise Recruitment is a young and dynamic recruitment company that offers recruiting services including headhunting and executive search, within a wide range of industry sectors. Over the past few years, we have succeeded in matching hundreds of talented candidate ... View more
