Senior Finance & Data Administrator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services advisory and technology for our clients. We are committed to hiring the best most talented people and empowering them to thrive grow meaningful careers and to find a place where they belong. Whether youve got deep experience in commercial real estate skilled trades or technology or youre looking to apply your relevant experience to a new industry join our team as we help shape a brighter way forward.

JLL is hiring a Senior Finance & Data Administrator in Dublin offering a unique opportunity to contribute to the pivotal support of one of Irelands premier retail destinations Dundrum Town Centre.

Reporting to: Finance & Data Manager

Objective:

To provide administration support to the Destination including financial management business management and statistical information for the Destination and to deputise in the absence of the Finance & Data Manager. The role will also support the management team with the effective operations of the Destination.

Primary Purpose:

To advance and contribute to the development of the asset management strategy and business objectives and to play the central role in delivery of high and efficient standards of onsite management and care in maintaining the Destinations position in the locality as a best in class desirable safe and progressive environment for occupiers to trade in and customers to shop visit live and work in.

Key Responsibilities:

• Support the Finance & Data Manager in the delivery accountability and responsibility for data and finance within the Destination.

• Deputise in the absence of the Finance & Data Manager.

• Contribute to and take active role as member of Management Team.

• Administration of the service charge & car park budgets producing accurate financial reports to specific deadlines:-

Ensure effective Administration of car park financial performance and reporting in collaboration with the senior management team

Understand the P&L components of the car park budget and put forward concepts /initiatives to contribute to efficient running of the business.

Deliver and report on car park net income targets as outlined in the business plan

Support with the car park income reports and ensure cash collections are collected and reported in line with the KPIs and scope service.

• Monthly expenditure reporting of budget and completion of FVRs

• Service charge management and reporting including processing of invoices budgeting expenditure and reconciliation.

• Support the Destination management in the preparation of the service charge budget.

• Maintenance of budget expenditure and records invoice/purchase order tracking and reporting of expenditure.

• To report to the Client as required and in the Destination Director or Operations Managers absence prioritising their requests and always ensuring a professional response.

• Administration of footfall and car park information systems to support the production timely and accurate accounts and statistical returns.

• Support the year end process specified in the KPIs and scope of service.

• Compliance with all Company procedures to include financial and administration duties.

• Compilation of regular reports to the Destination Director and Client

• Development and implementation of procedures in order to gain greater efficiency and savings to all areas of the service charge:-

Assist the Management team in ensuring all the third-party contractor staff and tenants are aware of H&S procedures and are compliant with appropriate Destinations procedures.

Support the Management team to ensure all systems/audit requirements so that the Destinations complies with the policy on energy procurement Health & Safety (ISO45001) and environmental management (ISO14001) and utility costs are managed effectively without comprising the quality of service provided.

Prepare all supporting documentation for audits in accordance with audit deadlines and liaise with auditors throughout to successful completion.

Reporting:

The Senior Finance & Data Administrator in collaboration with the Finance & Data Manager and wider Management team will provide accurate and timely compilation of accounting turnover trading car park and footfall and benchmarking data for the presentation of monthly reports and documentation for the Landlord and respective parties; formal recommendations and reports as required to support strategic and management recommendations; KPI reporting against agreed best practice compliance targets as required; and minutes of meetings and circulate as agreed.

Communication:

• Maintain positive relationship with both internal colleagues and external organisations.

• Accurately collate statistics identifying trends for business use and provide informative reports for effective internal and external reporting maintaining a consistent approach to all information leaving site.

• Ensure effective operational communication through meetings handovers and reporting

• Attend daily Operations Meetings weekly Finance meetings monthly contractor and other meetings as required.

Retail and Customer Focus

• Adopt the Company policy within the area of corporate responsibility to ensure an integrated way of working through the on-site teams and day-to-day operations in order to create and maintain this ethos.

• Provide the highest level of customer service to tenants visitors and customers and assist others to maintain these standards throughout the shopping centre.

Support:

• Assist in championing the asset and ensuring that any issues arising that impact on the building are escalated and managed effectively.

• Keep the Destination Director and the Operations Manager up to date with any potential issues and opportunities.

• Develop strong relationships with key contacts other Destinations Shopping Centres and Senior Managers.

Management Structure Managing Agents:

JLL is responsible to the Landlord for the general administration operations and management of the Destination. As such it is concerned with providing high quality customer service and the maintenance/management of common areas the services and facilities and ensuring that tenants fulfil their covenants and obligations as laid down in their individual lease and the Shopping Destination addition the Managing Agent is responsible for administering service charge accounts at the Destination and oversees and manages on site employees.

Teamwork:

The intention is that the Destination Director Management team and Clients / Owners will operate as a united team to operate the Destination as an effective trading proposition and a profitable business aimed at maximising Client investment income.

Personal Attributes:

• Organised and meticulous

• Strong analytical and problem-solving abilities

• Excellent attention to detail and accuracy

• Effective communication skills at all levels

• Ability to work independently and manage multiple priorities

• Team player

• Discretion when handling confidential financial information

Knowledge Experience & Qualifications:

• 3 years finance administration experience ideally within retail or property management

• ATI or third level qualification in business desirable

• Ability to innovate & implement new systems and processes to enhance efficiency.

• High IT literacy on Microsoft especially in Excel

Location:

If this job description resonates with you we encourage you to apply even if you dont meet all of the requirements. Were interested in getting to know you and what you bring to the table!

At JLL we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities we analyze your application for relevant skills experiences and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role yourepursuing.

JLL Privacy Notice

Jones Lang LaSalle (JLL) together with its subsidiaries and affiliates is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLLs recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (JLL) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process including the online application and/or overall selection process you may email us at . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.