Executive Assistant, Health Prevention & Coordinated Care

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 18 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Description

If youre looking to be a part of a collaborative environment where your skills can make an impact explore our current opportunities in creating a better future for public health.

About Harris County Public Health:

Harris County Public Health (HCPH) includes a network of more than 1100 public health professionals working together to improve health outcomes for the third most populous county in the United States. HCPH provides a multitude of services such as medical and dental services community programming and health education for the approximately 2.3 million people in unincorporated Harris County. Through its core values of innovation engagement and health equity HCPH strives to bring meaningful solutions to public health issues while keeping Harris County healthy and vibrant.

Position Overview:

Under the direction of the Health Prevention and Coordinated Care (HPCC) Division Director the HPCC Executive Assistant will provide administrative support for the HPCC Director and Associate Director. The HPCC Executive Assistant will be responsible for handling all the office-related affairs to ensure smooth and efficient operations and continuous quality improvement.

Duties & Responsibilities:

Provides comprehensive administrative support to the Division Director including calendar management scheduling and serving as the primary point of contact for internal and external stakeholders.
Coordinates travel and expense processing including arranging travel maintaining itineraries preparing travel documents and processing expense reports and P-Card transactions in coordination with Finance.
Manages correspondence and records assisting with the preparation review filing and maintenance of paper and electronic documents such as Commissioner Court requests on behalf of the Director.
Plans coordinates and supports meetings appearances presentations including preparing agendas and materials managing logistics attending meetings as needed and taking meeting minutes.
Oversees office operations and support functions including ordering supplies maintaining inventory records and ensuring an organized office environment to support staff morale and operational efficiency.
Other duties as assigned.

Harris County is an Equal Opportunity Employer
you need special services or accommodations please call or email

This position is subject to a criminal history check. Only relevant convictions will be considered and even when considered may not automatically disqualify the candidate.

Requirements

Education:

High school diploma or equivalent

Experience:

At least seven (7) years of experience in administrative support role

Knowledge Skills and Abilities:

Advanced knowledge in MS Office Suite (Word Excel PowerPoint & Outlook)
Excellent communication skills (verbal and written)
Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
Ability to maintain confidentiality when dealing with sensitive information
Ability to work well with teammates
Excellent customer service skills

Core Competencies:

Organizational Leadership

Understands the organizational mission
Understands ethics and public good; is concerned with public trust
Demonstrates respect for the opinions and beliefs of others

Collaboration

Contributes to an inclusive workplace where equity diversity inclusion and individual differences are valued and leveraged to achieve the vision and mission
Demonstrates a sense of responsibility for the success of the group
Collaborates with others to improve quality and address needs

Innovation

Ability to adapt to change

Interpersonal Abilities/Personal Characteristics

Treats others with courtesy sensitivity and respect
Behaves in an honest fair and ethical manner
Assesses and recognizes own strengths and weaknesses
Uses sound judgment
Self-motivated
Organizes and maintains work environment to allow for maximum productivity

Communication

Communicates clearly and effectively both orally and in writing

NOTE:Qualifying education experience knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentationbutONLY information stated on the application will be used for consideration. See Resumewill not be accepted for qualifications.

Preferences

Education:

Associates Degree

Experience:

Public health/community-based experience

General Information

Position Type and Typical Hours of Work:

This is a full-time - regular position
Days and hours of work are typically Monday through Friday from 8am to 5 pm
May be required to work long and irregular work hours in circumstances of public health emergencies or to meet departmental deadlines

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Physical Demands:

Frequently required to sit or stand use manual dexterity speak listen hear and write. Works in an office or indoor environment with little or occasional light physical effort and moderate noise. May occasionally lift and move up to 25 pounds and occasionally lift to 50 pounds.

Work Location:

Harris County Public Health: Health Prevention & Coordinated Care - 1111 Fannin St. Houston Texas 77002.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

Required Experience:

Position DescriptionIf youre looking to be a part of a collaborative environment where your skills can make an impact explore our current opportunities in creating a better future for public health.About Harris County Public Health:Harris County Public Health (HCPH) includes a network of more than 1...

Position Description

If youre looking to be a part of a collaborative environment where your skills can make an impact explore our current opportunities in creating a better future for public health.

About Harris County Public Health:

Position Overview:

Duties & Responsibilities:

Provides comprehensive administrative support to the Division Director including calendar management scheduling and serving as the primary point of contact for internal and external stakeholders.
Coordinates travel and expense processing including arranging travel maintaining itineraries preparing travel documents and processing expense reports and P-Card transactions in coordination with Finance.
Manages correspondence and records assisting with the preparation review filing and maintenance of paper and electronic documents such as Commissioner Court requests on behalf of the Director.
Plans coordinates and supports meetings appearances presentations including preparing agendas and materials managing logistics attending meetings as needed and taking meeting minutes.
Oversees office operations and support functions including ordering supplies maintaining inventory records and ensuring an organized office environment to support staff morale and operational efficiency.
Other duties as assigned.

Requirements

Education:

High school diploma or equivalent

Experience:

At least seven (7) years of experience in administrative support role

Knowledge Skills and Abilities:

Advanced knowledge in MS Office Suite (Word Excel PowerPoint & Outlook)
Excellent communication skills (verbal and written)
Ability to establish and maintain effective working relationships and foster teamwork in a diverse environment
Ability to maintain confidentiality when dealing with sensitive information
Ability to work well with teammates
Excellent customer service skills

Core Competencies:

Organizational Leadership

Understands the organizational mission
Understands ethics and public good; is concerned with public trust
Demonstrates respect for the opinions and beliefs of others

Collaboration

Contributes to an inclusive workplace where equity diversity inclusion and individual differences are valued and leveraged to achieve the vision and mission
Demonstrates a sense of responsibility for the success of the group
Collaborates with others to improve quality and address needs

Innovation

Ability to adapt to change

Interpersonal Abilities/Personal Characteristics

Treats others with courtesy sensitivity and respect
Behaves in an honest fair and ethical manner
Assesses and recognizes own strengths and weaknesses
Uses sound judgment
Self-motivated
Organizes and maintains work environment to allow for maximum productivity

Communication

Communicates clearly and effectively both orally and in writing

Preferences

Education:

Associates Degree

Experience:

Public health/community-based experience

General Information

Position Type and Typical Hours of Work:

This is a full-time - regular position
Days and hours of work are typically Monday through Friday from 8am to 5 pm
May be required to work long and irregular work hours in circumstances of public health emergencies or to meet departmental deadlines

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers phones photocopiers filing cabinets and fax machines.

Physical Demands:

Frequently required to sit or stand use manual dexterity speak listen hear and write. Works in an office or indoor environment with little or occasional light physical effort and moderate noise. May occasionally lift and move up to 25 pounds and occasionally lift to 50 pounds.

Work Location: