Facilities Administrative Assistant

JOB DEFINITION:

This position works closely with the Facilities Operations and Residential Services teams to coordinate repair maintenance and improvement activities involving properties owned or leased by CNGCS Inc. as well as residential licensed sites.

EDUCATIONAL REQUIREMENTS:

High school diploma or equivalent.

EXPERIENCE REQUIRED:

Strong computer and clerical skills. Good oral and written communication skills.

DUTIES AND RESPONSIBILITIES:

1. Expedites and coordinates the administrative functions of the Director of Facilities by assisting with projects as assigned including but not limited to
   1. Procures negotiates and maintains services contracts for all properties owned by CNGCS Inc. and licensed residential sites including but not limited to lawn maintenance snow removal exterminating; irrigation systems; HVAC and heating service contracts plumbing and alarm systems.
   2. Develops specifications for repair and improvement projects in cooperation with the Facilities Maintenance Supervisor and procures required bids and executes work contracts in accordance with Agency policies and procedures
   3. Communicates directly with vendors to schedule repairs or improvement projects; coordinates response to emergency repair calls; coordinates painting carpeting cleaning and other routine maintenance issues
   4. Oversees completion of work orders using work order system (FMX) and creates purchase orders as needed in consultation with accounting department
   5. Helps Facilities Maintenance Supervisor prioritize and deploys maintenance staff as needed
   6. Prepares check requests for repairs and maintenance
2. Monitors overall maintenance of sites in conjunction with Facilities Maintenance Supervisor and maintenance staff by organizing site inspections utilizing quarterly site visit reports and follows up on needed repairs.
3. Maintains regular contact with Facilities Maintenance Operations Residential Services and administrative staff to coordinate efforts.
4. Maintains files related to vendors ongoing maintenance contracts current and proposed maintenance and/or improvement projects and work orders.
5. Performs data entry and reporting functions as needed.
6. Provides coverage for executive office staff and assists with Agency projects as required.
7. Identify and implement quality improvement trainings and activities as part of professional development goals
8. Complete QI Training during onboarding and participate in QI refresher training as needed.
9. Ability to cultivate a culture of inclusion for all employees that respects their individual strengths views and experiences. A Culture that makes better decisions drives innovation and delivers better business results.
10. Adherence to all safety protocols and procedures to ensure a safe working environment for all employees. Demonstrate a commitment to maintaining a safe work environment by following established safety guidelines.
11. Health and Safety Awareness: Include any relevant knowledge or experience regarding health and safety protocols to ensure a safe work environment for all employees.
12. Other duties as assigned.

BENEFITS:

We offer an attractive and competitive benefits package for full time employees which includes but not limited to:

• Medical
• Dental
• Vision
• $0 Deductible Platinum Plus Medical Insurance Plan - 90% Employer Provided Benefit
• Flexible Spending Account
• 403(b) retirement plan
• Long Term and Short Term Disability
• Legal Plan
• Dependent Care Expense Account
• Life Insurance/Supplemental Life Insurance
• Pet Insurance
• HRA
• Training programs including a Mentorship program
• Employees may be eligible for Federal/Public Student Loan Forgiveness
• Career growth and Promotional opportunities
• Employee Perks and Discounts to Broadway shows and more

5 Personal Days 10-20 Vacation Days 12 Sick Days 12 Company Paid Holidays-yearly and so much more

If interested please apply via this ad or fax your resume to HR DIRECTOR CAROL OTERO at .

CN Guidance & Counseling Services inspires and catalyzes recovery for people living with mental health and substance use conditions through innovative and person-centered integrated clinical treatment counseling housing and support services.

• Awarded Newsday/Dan papers Top Long Island Work Place 2019-2025 7 years in a row.
• Every job and every team at our agency plays a role in helping other Long Islanders live healthy and fulfilling lives.
• Engage your passion and CHOOSE a career & employer where you can use your vital energy to make a difference.

It is the policy of CN Guidance and Counseling Services Inc. to ensure equal employment opportunity without discrimination or harassment on the basis of race color religion sex sexual orientation gender identity or expression age disability marital status citizenship national origin genetic information or any other characteristic protected by Guidance and Counseling Services Inc. prohibits any such discrimination or harassment.

Required Experience:

Junior IC